Job Information
ACCO Brands Office Services Administrator in Mississauga, Ontario
Achieve. Create. Collaborate. Organize.
Essential brands. Innovative products. Smart investment. Winning team. This is what you will find at ACCO Brands. We are passionate about building a culture that is committed to the success of our employees. If you are looking for an organization that offers rewarding opportunities and is dedicated to team orientation, learning and development, and flourishes with success, we invite you to be a part of building our company for the future.
Job Summary
We are seeking an Office Services Administrator for our Mississauga, Ontario location. Reporting to the Senior Manager, Human Resources, the Office Services Coordinator is responsible for ensuring the smooth operation of office services, supporting daily administrative functions, and enhancing overall workplace efficiency. This role involves coordinating various office activities, monitoring vendor relationships, and providing administrative support to staff and management.
Responsibilities
General Office Support
Oversee the day-to-day operations of the office, ensuring a clean and organized work environment
Manage the mailroom, including sorting and distributing incoming mail, preparing and posting outgoing mail and completing courier mail documentation
Package and ship product samples/complete customs documentation
Manage office supplies and office supply area, including sourcing supplies, maintaining inventory and managing the supplies budget
Source vendors for meals and orders meals/refreshments for group functions
Perform front reception desk duties which includes call in-take and visitor management
Support workstation management activities such as name plate creation, coordinating workstation setup and maintaining workstation organization
Assist in planning and executing meetings, company-wide events or initiatives
Facilities Services Support
Coordinate vendor visits and ensure vendors are delivering on contracted services which include hygiene, water filtration, coffee equipment, vending equipment, pest control etc.
Regularly audit office areas for cleanliness and liaise with cleaning services vendor to resolve issues
Oversee the upkeep of the onsite gym including provision of supplies, cleanliness and equipment servicing
Maintain beverage and meal supplies in the employee lunchroom and coffee lounges
Monitor and order supplies/replacement parts for printers, photocopiers and other office equipment
Manage the creation, deletion and collection of building access cards
Health and Safety Regulatory Compliance
Sit on the Joint Health and Safety Committee and conduct regular site audits, take meeting minutes, and help to resolve issues and post results
Support first aid and emergency requirements which includes facilitating required training, conducting annual fire drills and overseeing the first aid and fire team
Qualifications
Diploma or degree in Business Administration from a post-secondary institution
1-2 years of experience in office administration/office management
Strong attention to detail and accuracy
Excellent communication and interpersonal skills; prompt and professional
Strong organizational skills; able to manage multiple tasks and priorities
Strong knowledge of MS Office (ex. Excel, Word, Power Point)
Technologically savvy; proficient with workforce collaboration tools like Share Point/One Drive, Teams, Zoom, videoconferencing, etc.
Onsite Monday - Friday at our Mississauga location
About Us:
You know our brands. You love our brands. You just may not know they are ours.
If you have touched a PowerA® gaming controller, a Five Star® notebook, a Swingline® stapler, a Quartet® dry erase board, or a Kensington® computer mouse, you have touched part of ACCO Brands Corporation. With annual revenues of over $2 Billion, ACCO Brands (NYSE: ACCO) designs, markets, manufactures and sells branded academic, consumer and business products globally. The power of our brands, our unmatched global customer reach, and our strategic market strengths put us in a position to achieve global leadership and growth. We're proud of our long history of industry leadership and innovation and are focused on delivering exceptional value to our customers by providing unique, cutting-edge, branded products.
Apply now and build a successful future with ACCO Brands.
Click here (https://www.accobrands.com/careers/working-with-us/) to learn more about our employee benefits.
More information about ACCO Brands, the Home of Great Brands Built by Great People, can be found at www.accobrands.com.
Equal Opportunity Employer
At ACCO Brands, we are committed to providing an environment of fairness and mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, age, sex, sexual orientation, gender identity, marital status, national origin, physical and mental disability, veteran status, and any other characteristic protected by applicable law. ACCO Brands believes that a diverse and inclusive work environment is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.
AODA
Accommodation for applicants with disabilities will be provided in all parts of the recruiting process as required under the ACCO Brands Canada AODA policy. Applicants are asked to make their needs known in advance.