Shire Jobs

Administrative Assistant Lands & CommunitiesSalary$20.32 HourlyLocation Missoula, MTJob TypeRegular Full-time, 40 hours/weekJob Number2024-00544DepartmentLands and Community AdministrationOpening Date12/11/2024Closing Date1/7/2025 5:00 PM MountainBargaining UnitMFPE-Federation of MIssoula County EmployeesWork SiteDowntown MissoulaScheduling/Hours of WorkFull time Monday through FridayDefinitionThis is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The entry rate of pay for this position is $20.3203 per hour. The Lands and Communities Department is seeking an ADMINISTRATIVE ASSISTANT to join their team. This position performs advanced level clerical and administrative support duties for Lands & Communities. Details: We are accepting completed application submissions until 5:00 p.m., Tuesday January 7, 2025. It is in your best interest to apply by this date. To Apply: •Please complete all sections of the online application, even if a resume is requested.•Please include with a complete application the following attachments: A letter of interest, and a resume.•Incomplete applications will be disqualified.•Complete job description available upon request to the Department of Human Resources.Representative Examples of WorkPerforms administrative and support tasks including reception of callers and visitors; managing calendars, scheduling appointments and special events; preparing for meetings; planning events; preparing and disseminating schedules, agendas, meeting minutes, daily mail and other information. Provides administrative support to Lands & Communities boards including Missoula Consolidated Planning Board, the Missoula County Board of Adjustment, and other advisory boards by coordinating meeting logistics, including meeting facilitation, preparing and disseminating agendas and meeting minutes. Maintains public records and files; prepares payroll and processes claims; monitors budget expenditures. Performs complex clerical and administrative work requiring the exercise of independent judgment. Composes and prepares correspondence, complex meeting minutes, reports and forms from source material. Assists in obtaining and compiling information and data for use in special reports and presentations; may conduct research on assigned subjects. Uses technology including content management systems, agenda management systems, remote meeting systems, and spreadsheet and database applications to process and track information, provide information to the public, prepare reports, create graphs and charts; uses desktop publishing application to create brochures, write newsletters and other publications. Develops and maintains department website and social media presence. Provides technical assistance to employees on office procedures; acts as a liaison between department officials, other employees and the general public; attends meetings as departmental representative as required or directed. May present information in public meetings as required or directed.Minimum Qualifications•Requires high school graduation or GED.•Requires two years of office clerical or administrative support in an office setting, including providing customer servicePhysical/Environmental DemandsThe work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires attendance at meetings outside the workplace; requires attendance at meetings outside normal business hours.Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.AgencyMissoula CountyAddress200 W BroadwayMissoula, Montana, 59802Phone406-258-4874Websitehttp://www.missoulacounty.us