Job Information
Robert Half Administrative Assistant in Moline, Illinois
Description
Robert half is hiring an Administrative Assistant for a well-respected non-profit organization in the Quad Cities. Apply today or contact our team to learn more at 563-359-3995. Christin, Paige, and Erin are great points of contact for this opportunity!
About The Organization:
Join a passionate and dedicated non-profit team that works to improve the lives of children and families in our community. We are seeking an Administrative Assistant to support our Executive Leadership Team and ensure the smooth operation of both the administrative office and after-school program.
Position Overview:
This Administrative Assistant role is divided into two parts: Supporting administrative and office operations in the mornings and providing front desk assistance at the after-school program in the afternoons. This position will support a 9am to 6pm or 9:30am to 6pm schedule.
Key Responsibilities:
In the Office:
• Provide administrative support to key Executive Leaders.
• Answer phones and direct calls as necessary.
• Order office supplies and maintain office organization.
• Assist with grant reporting (local, state, and federal).
• Attend weekly meetings with the leadership team.
• Work within a Salesforce-based software system for donor and member management.
In the After-School Program:
• Greet and scan in students as they arrive.
• Answer calls and provide information to parents and guardians.
• Manage the front desk, including buzzing in parents and visitors.
• Ensure a smooth and organized check-in process for students.
Requirements
Ideal Candidate:
Highly organized with the ability to create and maintain systems and workflows.
Strong communication skills, able to interact effectively with staff, students, parents, and visitors.
Ability to remain calm and effective in high-pressure situations.
Comfortable learning new software and processes (experience with Salesforce is a plus but not required).
A proactive attitude and the ability to balance multiple responsibilities across different environments.
What We Offer:
A chance to make a difference in the community by supporting the leadership team and contributing to the success of the after-school programs.
On-the-job training in administrative support and software tools.
A collaborative work environment with a dedicated and supportive team.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .