Shire Jobs

JOB TITLE: Public Works/City Planning Associate

MUSTS: Minimum Education: High school diploma/GED Requires at least two years of experience in an area related to office administrative support, working knowledge of computers and electronic data processing and modern office practices and procedures. Desire to learn rural development. Preferred Qualifications: Associates Degree or higher, experience in grant management & budget tracking, bilingual. Applicants must have office experience and preferred experience with grants management and budget tracking. This is a unique position that reports to both Public Works and City Planning. This would be a great position for someone looking to get into rural development.

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work is performed mostly in office settings. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Body Movement While performing the duties of this job, the employee is consistently required to sit, frequently stand and walk, use hands and fingers to handle, feel or operate objects, tools or controls. Occasionally stoop, kneel, crouch, or crawl. The employee is sometimes required to reach with hands and arms. The employee will occasionally carry, pull, push or lift up to 50 pounds. The employee must be physically and visually able to operate various computers and office equipment successfully to fulfill the essential functions of this position. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Must have the ability to hear, understand, and distinguish speech and/or other sound (e.g., telephones, doorbell, alarms); communicate clearly and effectively; understand and be understood; be able to consistently engage in conversation. The noise level in the work environment is usually moderately

SKILLS: Present a consistently positive professional image to clients and co-workers. Perform clerical work involving the use of independent judgment with speed and accuracy. Provide polite, professional and effective communication both orally and in writing. Proofread documents for grammar and accuracy. Proficiency and comfort using the intermediate level functions of Microsoft Office Suite (Word, Excel, Power Point) or similar programs such as Google Docs and Google Sheets. Understand and have a working knowledge of general accounting and/or bookkeeping practices. (revenue, expenses, etc.) Ability to establish and maintain effective working relationships with employees, supervisors, other organizations and the general public.

DUTIES: The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The City retains the right to modify or change the duties or essential functions of the job at any time. The Public Works/City Planning Associate's primary responsibilities will be to help maintain records including organizing incoming invoices, receipts, permit requests, and consultant reports among other documents. The position will ensure that documents are actioned by the appropriate office and progress is communicated to both the customers and the responsible offices. This position will work to support both departments in grant management from application to completion of the project. The position will also organize, attend and provide support for meetings conducted by the Public Works Director and/or City Planner as appropriate. Additionally, this position will assist in digitizing historical records and maintaining digital files and maps for properties within city limits. Provi e residents/callers with general information in a professional manner. Welcome on-site visitors, determine needs and follow up accordingly. Understand and provide explanation of city water, sewer, lights and mosquito spray billing as support to the customer service department as needed. Research and understand city building and land use code. Review, interpret and approve site permits. Coordinate with federal, state, and local entities for projects, grants and other needs as assigned. Create and maintain filing systems, both electronic and physical. Assist in the preparation of regularly scheduled reports. Produce and distribute correspondence for planning and zoning related projects. Work with Streets and Utilities to create and send form letters for notification/education of residents. Maintain contact listings for projects and initiatives. Process right-of-way permits and keep files up to date. Monitor utility locate requests and make sure there are permits associated for a project. Track annual training of Public Works employees. Track and document Material Data Sheets for crew safety. Assist in the planning and execution of Public Engagement Meetings. In the absence of the Director or Planner, lead discussion at board/committee meetings. (ie. Planning & Zoning, Urban Renewal, Tree Board, Airport Board) Take accurate notes at meetings. Maintain appointment calendars as necessary. Perform other duties as assigned.

WAGES: $18.25-$21.00 per hour

BENEFITS: Benefits for this position are listed within the City of Monte Vista's Benefit Summary