Job Information
Pentax Medical HR & Recruiting Coordinator in Montvale, New Jersey
About PENTAX Medical Our mission is to improve the standard of patient care and quality of healthcare delivery by providing the best endoscopic products and services with a focus on QUALITY, CLINICALLY RELEVANT INNOVATION, and SIMPLICITY. Through leading edge R&D and manufacturing, PENTAX Medical provides endoscopic imaging devices and solutions to the global medical community.
Position Opening: HR & Recruiting Coordinator
Why JOIN Us?
We are an established medical device leader that is preparing for high growth. This means that PENTAX is looking to invest in its team and provide a collaborative and encouraging work environment. This role is ideal for someone looking to gain HR experience in a wide range of HR function with emphasis on talent acquisition.
PENTAX Medical is proud of its comprehensive benefits program and generous Paid Time Off and Holiday policy.
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Summary
The HR Coordinator provides day to day support in executing various programs covering a broad range of HR issues which may include recruitment, system maintenance, reporting, and benefits, supporting the PENTAX Americas region (Canada through Latin America).
Responsibilities of the HR & Recruiting Coordinator:
Support recruitment by managing the job postings, screening resumes, completing the preliminary interviews, scheduling formal interviews, and sharing feedback with hiring manager and/or agencies. Ensure all branding guidelines and recruitment processes are followed for both Canada and US positions.
Administer benefits for all US employees included medical, dental, vision, life insurance, indemnity plans, FSA, and other benefits and company provided perks. This includes connecting directly with benefits broker or the carriers directly.
Maintain Open Job Report and track internal staffing requisitions, recruiting metrics, including time to fill and cost per hire.
Respond to employee inquiries as needed.
Monitor the HR Department inbox and either respond to or triage inquiries as appropriate
Manage and maintain applicant tracking system
Provide benefit reporting to parent company
Facilitate annual benefits open enrollment, including communications
Assist with 401k administration and audit
Onboard employees into HR systems, including payroll (ADP), awards systems, talent management (Oracle) and benefits for the US and Canada as applicable for each region
Assist with maintaining integrity of information on ADP Workforce Now and Oracle and run reports if requested.
Provide backup to orientation meetings. Onboard new employees including collection of paperwork, notification to appropriate personnel and maintain onboarding portal
Maintain employee electronic personnel files, including I-9 files
Manage PO process for the department
Other duties as assigned
Requirements of the Clinical Applications Specialist:
Bachelor’s degree; HR Certification or Master's Degree preferred
2+ years of HR relevant experience in a professional office environment
Experience with recruiting strongly preferred
Strong attention to detail, strong commitment to following documented processes and best practices
Strong sense of urgency
It is the ongoing policy and practice of PENTAX Medical to provide equal opportunity in employment to all employees and applicants. No person shall be discriminated against in any condition of employment because of age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.