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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2297305

rrUniversity of Idaho

rrAdministrative Specialist III

rrLocation: Moscow

rrDivision/College: College of Agricultural & Life Sciences

rrEmployee Category: Classified

rrPay Range: \$23 per hour or higher depending on experience

rrFTE: 1.0

rrFull/Part Time: Full Time

rrPosition Summary:

rThe position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students and providing program and/or event assistance.

Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - Three years performing administrative or office support functions - Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials - Using computer software and applications for word processing, spreadsheets, email and internet research

rrPreferred Qualifications:

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• Associate\'s or Bachelor\'s degree in office management, business, or a related field OR at least two years of experience providing administrative support
• One year of experience providing administrative support in a fast-paced setting with little supervision that requires time management and organization skills
• Experience working in a team environment to accomplish shared goals
• Experience balancing and coordinating a workload for multiple projects
• Experience crafting and examining office documents and data/reports for accuracy and completeness
• Experience processing financial transactions and adhering to a budget
• Experience interpreting, applying, and explaining complex information such as regulations, policies or services
• Experience with UI Banner system including human resources and student modules, VandalWeb, Chrome River, and Argos
• Experience in a position where interaction with students and faculty was a primary function.
• Knowledge of higher education academic rules, regulations, procedures, curriculum, and graduation requirements.
• Ability to independently solve problems and perform liaison activities in a ork setting

rrPhysical Requirements & Working Conditions:

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• None

None

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rRequired Licensures, Certifications or other

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rPosting Number: SP004670P

rrPosting Date: 11/22/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rApplications received by December 9, 2024, will receive first consideration.

IMPORTANT: To be considered, your \"Letter of Qualification\" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.

rrBackground Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit: jobs.uidaho.edu

rrEEO Statement

rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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