Shire Jobs

ADMINISTRATOR/FACILITY PROJECTS & CONTRACTS

Position Number: S-3518

Position Summary:

The Administrator of Facilities Projects & Contracts is responsible for developing and coordinating all contracting activities concerning planning, design, and construction industry related agreements for the University Engineering and Planning (UEP ) department. The Administrator also plans, coordinates, and implements small projects as directed; this includes but is not limited to carpet installation, fixed seating installations, and management of off-campus properties. This position applies strong organizational, critical thinking, and decision making skills, along with knowledge of applicable university, Facilities Management, and UEP processes, policies and tools to successfully develop and implement assigned small projects and contracts for the UEP department to provide contract administration expertise and support for department colleagues. 

Required Qualifications:

Associate's Degree or two years of equivalent work experience, preferably in a design or construction related field. Four years of professional experience in contract development or administration. Five years of professional experience in the design, construction, or facilities management industry. Working knowledge of floor finish systems, FFE , construction management and scheduling, contract administration, and disability standards, as applied to construction and remodeling of small buildings. Ability to plan and organize the phasing of a small construction project. Demonstrated positive interpersonal skills. Demonstrated ability to communicate effectively and project a positive image. Ability to perform the essential functions of the position, with or without reasonable accommodation. 

Preferred Qualifications:

Bachelor's degree. Experience coordinating the work of others. Knowledge of American Institute of Architects (AIA ) contracts and forms. Working knowledge of construction industry administrative and contract compliance requirements at the federal, state, local, and university levels. Knowledge of specific software programs (AIA Software, SAP , and Access databases). 

Duties & Responsibilities:

Coordinates the development, completion, and execution of contractual agreements between University Engineering and Planning (UEP ) and construction industry partners and vendors. Ensures adherence to UEP and industry contracting standards and processes, including UEP blanket contracts, American Institute of Architects (AIA ) templates for professional services and construction, and AIA master agreements, including continuous improvement and change management. Responsible for the purchasing, contract development, document creation, and review for small to large projects. Ensures that applicable university and Facilities Management processes and policies are implemented with all UEP contractual agreements to support appropriate and successful contract execution, audit control, and risk mitigation. Ensures the incorporation of applicable administrative procedures and contract language to comply with appropriate federal, state, local, and university regulations affecting construction industry contracts to improve the consistency and quality of UEP project implementation, while limiting risk exposure to the university. Oversees the contract administration for the planning, development, award, and on-going management of complex construction industry contracts and proposals. Creates, processes, and manages contractual agreements, including but not limited to applicable prevailing wage rates, required insurance and bonds, change orders, and supporting documents using AIA Contract Software and SAP enterprise management software. Manages university insurance requirements and certificates for construction industry contracts in coo