Shire Jobs

Overview

We are searching for an experienced, reliable, detail-oriented Executive Assistant to be part of the team. The Executive Assistant will support Director to VP level and will be responsible for performing a wide-variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive’s workload and prioritizing tasks in a fast-paced environment.

What you'll bring

• Minimum of 5+ years working at the Executive administrative level, effectively supporting multiple leaders at one time

• Advanced Outlook calendar management is critical

• Expert level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills

• Strong organization, project management and problem-solving skills

• Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency

• Friendly and professional demeanor, with a “can do” attitude

• Ability to act quickly from one task to another, seamlessly and professionally

• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment with limited supervision

• Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately

• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization

• Ability to identify business issues and coordinate an appropriate response with the key stakeholders

• Proven experience working in a fast-pace environment while providing superior service level

How you will lead

• Manage complex and detailed calendars

• Travel coordination and arrangements

• Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners

• Plan and support events for large meetings, off-sites and team motivation

• Ability to tame organized chaos while remaining calm and composed

• Possess a high degree of initiative to take independent action and be able to exercise proper judgment at all times

• Be trustworthy and able to exhibit a high degree of confidentiality and integrity

• Be the “eyes and ears” of the organization and be sensitive to the needs of employees

• Managing and reconciling expense reports on behalf of the leaders

• Maintain organizational charts and email distribution lists

• Have a keen understanding of the organization – the vision, business direction, and mission

• Be approachable and eager to provide counsel and direction to team members/peers

• Takes initiative on researching, implementing and improving systems and processes

EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.