Job Information
Boehringer Ingelheim Specialist, Accounts Payable in Muntinlupa, Philippines
The Position
Specialist, Accounts Payable is responsible for the efficient management and prioritization of accounts payable tasks to ensure compliance in AP Service Level Agreements. Accurate processing and monitoring of invoices and credit notes, in line with tax, legal requirements and BI internal guidelines. As well as on time execution, review, and follow-ups of all Accounts Payable reports.
Duties and Responsibilities:
Adherence to Accounts Payable SLA's, ensure 100% of invoice posting and handling of My Service and JIRA tickets (processing and allocation).
Responsible in providing end of day status (invoices and tickets)
Responsible in mailbox monitoring (email handling, responding to queries, Vendor Unknown Company Code handling and PDF mailboxes (error folder monitoring).
On time execution, review, and follow-ups of all AP reports:
Ageing Report
Blocked Report
Vendor Debit Balance Report
GRIR Report
Duplicate review
Termination report
Approval queue monitoring
Ensure on time payment proposal review.
Review of exception list
Monitor Outgoing Payment Control (OPC): (ACH, Wire, Return, Rejected)
Monitor returned/rejected payments and take proper action.
Proper handling of urgent payment requests
Proper handling of refund payment-vendor confirmation from O2C
Proper handling of request for reversal/refund transactions
Proper handling of issue that requires investigation to provide root cause analysis.
Involvement in training to new employee/s: work shadowing and side-by-side processing
Involvement in audit support (e.g. validation of vendor balance confirmation per BI's books; providing sample documents).
Involvement in BCM (Business Continuity Management)
Drive team huddles including the preparation of minutes of the meeting.
Ensure on time completion of LOS (Learning One Source) trainings including enrollment if any to internal/external trainings.
Build relationship with stakeholders/business partners.
Build relationship with other S2P teams.
Requirements:
Bachelor’s degree in business finance or similar course.
1-2 years of professional experience in the accounting/finance area
Basic accounting knowledge, preferably in the Accounts Payable area
Understanding/knowledge of end-to-end S2P processes and/or Expense Processes
Fluency in English language both written and verbal
Basic project management skills
Ability to learn new topics quickly and to transport knowledge to others.
Microsoft Office: Basic knowledge Word/Excel/PowerPoint
Basic SAP FI-MM and Accounts Payable interfaces
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All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.