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Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Emergency Operations

Job Summary:

Coordinate disaster response or crisis management activities, provide disaster preparedness training, and prepare emergency plans and procedures for natural (e.g., tornadoes, floods, snow, and ice) or technological (e.g., phone outage, computer system failure, hazardous materials spills) disasters or any interruption to Operations that might affect patient or staff safety, and restoring business continuity.

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KEY RESPONSIBILITIES

• Develops program plans, goals, and objectives in collaboration with program, areas, and entity leadership.

• Provides professional and/or technical leadership in the execution of day-to-day program activities, as well as actively taking on-call responsibilities within the Emergency Operations team.

• Communicates within and across departments to maximize information sharing around progress, needs, interdependencies, and accomplishments.

• Participates in institutional task forces and other special committees related to the achievement of goals and objectives.

• Facilitating and managing discussions at an executive level based on simulated or real-world events by collecting and tracking action items through event documentation and debriefs.

• Organizing, developing, and administering training (i.e., Community exercises, tabletop drills) to faculty and staff.

• The responsibilities listed are a general overview of the position, and additional duties may be assigned.

TECHNICAL CAPABILITIES

PROGRAM MANAGEMENT (Advanced):

• Project Management.

• Planning, organizing, and managing resources to successfully complete specific program goals and objectives.

• Organizing and presenting presentations that create an environment for learning.

• Strong public speaking and presentation skills.

PEER LEADERSHIP (Advanced):

• The ability to demonstrate leadership, accountability, and responsibility with peers of equal rank to the executive level to accomplish team goals.

FINANCIAL PROCESSES (Advanced):

• Ability to monitor costs and expenses as well as the ability to manage and report those costs and expenses in relation to budgeted amounts.

• Maintain control of and accountability for E.P stockpiles on reserve for any disaster.

QUALITY MANAGEMENT (Advanced):

• Ability to develop and implement plans and processes for continuous monitoring, efficiency checks, and evaluation of procedures and services to meet specific department and enterprise requirements/needs.

• Review and update regulatory standards related to Emergency Management to ensure compliance with accrediting bodies as they relate to the enterprise, and communicate those changes with administrative stakeholders to ensure compliance from a regulatory perspective.

NETWORKING (Advanced):

• Build relationships through industry contacts, professional organizations, and individuals.

• Attend external meetings (i.e., OEM, TNHRHHC) for additional outreach and information sharing related to Emergency Operations/Preparedness.

PROCESS IMPROVEMENT (Advanced):

• Identifies, analyzes, reviews, and improves existing business processes to optimize them and meet quality standards.

• Maintenance of ongoing corrective action items from events, per regulatory standards.

• Ongoing assessment of current and new processes for continual improvement/optimization.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled