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Rutgers The State University Administrative Coordinator in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator
Job Category URA-AFT Administrative
Department Academic Scheduling & Instr. S
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the Office of Academic Scheduling and Instructional Space. This position is primarily responsible for effectively scheduling events in Chancellor owned academic space, as well as facilitating course and exam scheduling. The Administrative Coordinator will be a secondary contact with Institutional Planning and Operations (IP&O) to manage non-technology, emergency facilities issues with classrooms during normal business hours.The Office of Academic Scheduling and Instructional Space is a high visibility, high-volume, deadline-sensitive operation that manages classroom scheduling and first-year sectioning, exam scheduling, event scheduling, and related data analysis. Reporting to the Rutgers-New Brunswick Chancellor Office, OASIS schedules more than 25,000 course sections and 4,000 final exams per year.

Among the key duties of this position are the following:
  • Schedules events in Chancellor owned academic space.
  • Liaises with academic departments, Student Affairs, high-level university officers, outside groups, and others to allocate space effectively and efficiently.
  • Ensures space needs are prioritized and met in a way consistent with the university mission, all while ensuring optimal space utilization within the instructional space resources of Rutgers-New Brunswick.
  • Collects information from departments via web-based systems.
  • Analyzes and reviews requests for accuracy and data consistency.
  • Processes changes to update the scheduling database in the student information system.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 57356.00
Annual Mid Range Salary 71372.00
Annual Maximum Salary 85388.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree or an equivalent combination of education and/or experience.
  • Two (2) years of relevant experience that demonstrates understanding of scheduling and other processes within a higher education or similar field.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Experience working on highly visible, extremely critical tasks related to major events.
  • Proven ability to work with a large and diverse array of programs and departments, and with high-level constituents such as deans' offices.
  • Outstanding relationship-building and communication skills, discretion in managing and completing competing tasks, and ability to work within an environment of high-level and ever-shifting priorities.
Preferred Qualifications
  • Experience working in course, exam, or event scheduling at a college or university.
Equipment Utilized
Physical Demands and Work Environment
  • Use of computer hardware and software, and telephone communication.
Special Conditions
Posting Details

Posting Number 24ST2113
Posting Open Date 09/09/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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