Shire Jobs

Payroll Administrator

At Clarity, we pave the way to a seamless solution for healthcare document management for our clients, as they navigate through the evolving healthcare industry and increase member engagement.

We Offer:

• Competitive compensation.

• A full benefits suite including Medical/Dental & Vision plans.

• 401k with company match.

• A supportive and growth-oriented culture

  Job Summary:

The Payroll Administrator is responsible for performing duties related to payroll such as processing weekly and bi-weekly wage payments, maintaining employee data in ADP Workforce Now, and investigating issues with the objective of resolving errors and optimizing procedures for accuracy and timeliness.  The Payroll Administrator supports Human Resources, Finance, and other departments with scheduled and ad hoc reporting and works to ensure the reliability and accuracy of data in ADP Workforce Now.  This role provides support for HRIS utilization and works with the Total Rewards Manager to ensure multi-state tax compliance and adherence to Wage & Hour regulations.

This role is expected to be onsite approximately one day per week in either our Madison or Stratford, CT offices. 

Essential Functions

• Process and document changes to employees’ pay including increases, bonuses, commissions, 401k changes, and expense reimbursements. Maintain employee pay documentation in ADP and Clarity Network drive.

• Review weekly and bi-weekly time and labor data, process payroll, generate back-up documentation, and produce accounting reports.

• Reconcile employee withholdings and remit funding for employee and employer 401k, HSA, and Section 125 contributions. 

• Investigate payroll issues to establish root cause and recommend procedural updates as needed to ensure accuracy and timeliness.

• Maintain up-to-date knowledge of multi-state payroll tax compliance across federal, state, and local jurisdictions and validate information for quarterly and year-end tax filings.

• Complete wage execution documentation, requests for employment information, and unemployment/workers’ compensation wage requests. 

• Ensure full adherence to the Fair Labor Standards Act, Equal Employment Opportunity Act, and Clarity’s Affirmative Action Program.

• Facilitate ADP workshops in partnership with Training & Development to educate managers and employees on Time & Labor and Paid Time Off processes.

• Provide support during HRIS product implementations and advise as a subject matter expert for optimal system functionality.

• Collaborate with the Finance and Accounting departments to align financial records and reporting.

• Regularly audit system data to maintain accuracy and reliability within the HRIS.

• Address employee inquiries and provide training and support for HRIS utilization.

• Undertake any other duties as assigned by management.

  Education Required

• Associate degree required.

• BA/BS degree preferred.

  Knowledge & Experience

• Fluency in Spanish strongly preferred.

• 4+ years of relevant experience.

• Knowledge of multi-state payroll tax compliance.

• Experience with ADP Workforce Now.

• Proficient in Excel.

  Personal Attributes

• Detail-oriented with commitment to accuracy and timeliness.

• Excellent communication skills, both oral and written.

• Ability to quickly learn new systems and software.

• Aptitude for adjusting to changes in a fast-paced work environment.

• Ability to multi-task and prioritize with strong organizational skills.

• Integrity and discretion when dealing with sensitive and confidential information.

  Physical Demands

• Must be able to sit or stand at a desk.

• Must be able to occasionally move about inside the office to access file cabinets.

• Must be able to operate a computer.

• Must be able to frequently communicate via telephone.

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