Job Information
Louisiana Department of State Civil Service Administrative Program Specialist - A (Event Coordinator) in New Orleans, Louisiana
Administrative Program Specialist - A (Event Coordinator)
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Administrative Program Specialist - A (Event Coordinator)
Salary
$2,978.00 - $5,843.00 Monthly
Location
New Orleans, LA
Job Type
Classified
Job Number
CRT-2024-199811-TJ
Department
Culture Rec & Tourism-State Museum
Opening Date
09/09/2024
Closing Date
9/23/2024 11:59 PM Central
Description
Benefits
Supplemental Information
LOCATION & POSITION INFORMATION:
This position is located at theOffice of State Museum in New Orleans, LA.
Applicants applying to this announcement outside of the Department of Culture, Recreation and Tourism may be required to accept probation.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING:
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
Driving Results: The ability to identify important goals and work to achieve them.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately
to result in maximum business value.
Job Duties and Responsibilities:
65%
Coordinates building usage for public and private functions. Schedules and conducts tours with prospective clients. Manages building rentals by outside groups and individuals for receptions, wedding ceremonies and receptions, programs, parties, festivals, etc. Coordinates with event planning companies, rental companies, caterers, etc. to ensure success of after-hours events.
Ensures events are staffed appropriately in conjunction with the Administrative Program Director I. Acts as on-site event manager/staff supervisor during after-hours events.
Works closely with museum support groups to ensure event guidelines are followed. Assists Audio Visual Production Manager when necessary. Assists event coordinator at Capitol Park if necessary.
Attends and/or conducts meetings to keep appropriate staff apprised of upcoming after hour paid events. Relays any special needs or instructions regarding alter hour paid events.
Initiates contracts for building usage and collects fees and donations related to after hour paid events. Submits all event information forms detailing events to the Administrative Program Director 1 for final approval.
Assists the Administrative Director 1 in the coordination of the group sales program for the Louisiana State Museum.
20%
- Relays media inquiries for information regarding the Louisiana State Museum's exhibits and programming. Facilitates media access when appropriate. Coordinates publicity in conjunction with the Marketing Department of the Department of Culture, Recreation and Tourism for Louisiana State Museum events. Attends event/bridal seminars to promote the Museum as an event venue. May set up non-collection displays, give informal tours and audio-visual presentations. Updates social media accounts as needed.
10%
- Directly supervises the Administrative Coordinator 4. Conducts and executes the State and Departmental requirements for the Performance Evaluation System, coordinates training and development classes for subordinates and ensures accurate submission of time entries in the CA TS system. Attends meetings as advised by the Administrative Program Director 1.
5%
- Performs other duties as assigned.
APPLICATION PROCESS:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities page" for specific information on salary ranges, minimum qualification requirements and job concepts for each level.
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana is a State as a Model Employer for People with Disabilities.
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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