Job Information
The Mount Sinai Health System Administrative Assistant II-Cardiology in New York, New York
JOB DESCRIPTION
The Administrative Assistant II is an experienced administrative support professional who provides a wide variety of administrative support services to the Director of the Metabolism & Lipids Program (Robert Rosenson, MD) at the Icahn School of Medicine at Mount Sinai. This individual may serve as an administrative liaison with others related to purchasing, human resources, facilities and operations.
RESPONSIBILITIES
Handles complex scheduling and calendar management for Program Director including domestic and global in-person and virtual meetings, conferences, and lectures.
May make travel arrangements for Program Director. Prepares travel reimbursements and expense reports.
Screens and prioritizes incoming mail & email communications for needed action and follow-up. Responds where appropriate or distributes communications requiring attention to appropriate individual(s).
Screens telephone calls, answers inquiries or directs callers to the appropriate individual for further information and/or resolution.
Assists in the development and coordination of informational packets for meeting participants & visitors. Transcribes and distributes meeting minutes.
Assists Program Director with the preparation of PowerPoint presentations/slide decks for local, national, and international speaking engagements and conferences.
Assists with the preparation and submission of manuscripts involving Program Director. Researches and adheres to formatting guidelines for a variety of scientific journals.
Checks materials submitted for the Program Director’s attention to ensure all relevant data, authorizations and pertinent information are included.
May develop, update and/or revise informational flyers, brochures, leaflets and mailings.
Researches, locates and compiles information for reports, including yearly Faculty Scholarly Activity Reports. May assemble and categorize figures for computation and calculations.
Ensures adequate restock of supplies for Program Director and, as needed, the Program. Takes inventory or examines merchandise to identify items to be reordered or replenished.
Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the Program Director.
Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments.
May participate in the completion and routing of grant applications, CDAs, and other special projects.
Performs other related duties.
QUALIFICATIONS
Associates degree or equivalent combination of experience (Bachelors preferred)
4+ years related administrative and/or business experience supporting individuals in leadership roles
Superb written and verbal communication skills
High proficiency in MS Office and Adobe Acrobat Suite
Non-Bargaining Unit, 821 - Cardiology - ISM, Icahn School of Medicine
REQUIRED SKILLS
MS Excel
MS Word
Outlook
ABOUT US
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.
Explore more about this opportunity and how you can help us write a new chapter in our history!
“About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”
EOE Minorities/Women/Disabled/Veterans
Requisition ID : 3018727