Shire Jobs

JOB DESCRIPTION

Associate Director of Operations, Finance, & Analytics
Start Date: July 1, 2024 5 Days / Week Salary: 70K-100K
Schedule: Full-time, 12-month. Typically 8 AM-4 PM Monday, Tuesday, Thursday, and Friday. 8 AM-5PM on Wednesdays. Worktimes may shift with school needs.

General Description: The Associate Director of Operations, Finance, & Analytics is a member of the operations team for Children's Programs at Bank Street College, including the School for Children, After School, Camps, Liberty Leads, and Family Center. This position requires strong data management skills and a level of tech literacy that allows for learning and managing school software. Some of the key responsibilities will include managing school data systems, acting as the Children's Programs liaison with the IT team, supporting budgeting and family payments, and helping strategize toward implementing new operational systems. This is a full-time, on-site, 12-month, salaried position reporting to the Director of Finance, Operations, & Analytics.

Responsibilities:

Data, Reporting, & Technology

• Prepare reports, analysis, and visuals for various government requirements, school association requirements, strategic planning, and other school needs.
• Manage the After School and Camps data systems. This includes managing student registration procedures, processing payment, and tracking payment plans with the support of the Auxiliary Team.
• Support the management of our school data systems, including our enrollment system, health form system, communications system, and payment processor among others.
• Liaise with IT and Helpdesk to address general technical issues, provide AV and technical support to school staff and students, support the deployment of inventory, and contribute in the strategic planning and implementation of technical solutions for the school.
• Create and strategize around new systems for improving the efficiency of the school and fulfilling the needs of teachers and administrators.
• Liaise with school leaders and other Bank Street staff in support of associated compliance of constituents around mandated trainings and health policies.

• Manage the financial aid process for the Family Center, After School, and Camps. This includes organizing financial aid data and offering recommended tuition contributions.
• Manage the budget of After School and Camps. This includes building annual budgets, updating budgets each cycle, tracking actuals, correcting coding errors, and presenting budget updates to the Director of Auxiliary Programs and other school leaders.
• In partnership with the Director of Auxiliary Programs, create and implement strategies for program growth and development.
• Support the finances and budgets of other Children's Programs as needed in partnership with the Director of Finance, Operations, & Analytics.
• Ensure the timely and appropriate spending of unrestricted, temporarily restricted, and permanently restricted gifts.
• Liaise with the Parent's Association to share and update information relating to PA budget and finances.
• Manage billing and payment plans for Lunch, tuition arrears, after school, camps, and other programs as needed.

• Create the annual calendar of events in collaboration with school leadership and college-wide partners.
• Work with part time staff supervisors, HR, and payroll to ensure the correct and timely payments of part time staff.
• Manage arrival and dismissal procedures which can include being physical presence during arrival and dismissal times, and act as a support person on the school bus partnership with the NYCDOE and families. Create and implement procedures to ensure the smooth operation of these times.
• Coordinate with facilities, IT, and the broader college on space planning, room reservations, and event set up and communicate with constituents regularly about space conflicts and solutions.
• Serve as a back up support for sending community communications as needed.
• Liaise with the Facilities team in regards to maintenance requests and the food and snack programs, including support for managing the C-level and 2nd floor kitchen spaces.
• Strategize toward new initiatives and systems that will improve the operations and efficiency of the school, and support their implementation.

• Perform other operations related duties as assigned. Above responsibilities may shift with the changing needs of the Children's Programs, and some responsibilities may be added or removed.
• Attend weekly full faculty meetings and other staff meetings where appropriate.
• Manage special projects as needed. Special project examples include revising emergency protocols manual or creating a solution to scanning and shredding old student documents and arranging off-site storage of large items.
• Support the Director of Finance, Operations, & Analytics in managing school needs.
• Have a willingness to participate in school activities and support and contribute to the school community; this may include participating in some after school activities such as coaching sport teams, overnight trips, or teaching after school specialty classes.

• Strong data management skills
• Bachelor's degree required, Master's degree in education, finance, technology, or related field preferred.
• Ability to listen, understand and analyze problems
• Skill with some data management and visualization tools
• Ability to prioritize in a fast-paced, high-demand environment
• Eager and willing to learn new technologies
• Excellent interpersonal skills and the ability to communicate effectively with diverse audiences
• Ability to explain technical concepts to non-technical audience
• Strong customer service skills
• Knowledge of Microsoft Suite, Google Applications, Zoom
• Experience in a PK-8 educational environment is a plus

Minimum Salary: 15 Maximum Salary: 16 Salary Unit: Hourly