Shire Jobs

Summary:

Who we are:

Have you ever wondered what happens to cats and dogs whose owners are unable to afford veterinary care? We did. The ASPCA's Community Medicine (CM) team provides expert veterinary care to support the welfare of animals and their people through our stationary and mobile veterinary clinics, serving the most underserved communities in New York, Miami, and Los Angeles. We help pet owners overcome barriers to care, bringing quality services directly to the communities that need us most and partially or fully subsidizing the cost of basic and preventive care. CM treats people and pets with dignity and respect, assisting pet owners in making informed decisions about their pets' health and wellbeing regardless of their financial circumstances. When you come to work at the ASPCA, you join a team of over 1,000 dedicated colleagues with deep knowledge, skills, and passion for the animals we serve.

What you'll do:

The Compliance Data Specialist supports Community Medicine programs as a member of CM's Business Operations team to ensure high quality and consistent data integrity, reporting, training, and auditing to comply with guidelines set forth by the ASPCA, grantors, state and city entities. The Compliance Data Specialist will produce and update Standard Operating Procedures, support CM staff in training and quality checks, update monthly department reports, respond to ad hoc data requests, and coordinate with other departments on system updates with a focus on budget, revenue, payroll, and inventory control functions, among others. These functions provide crucial information to the CM leadership team so they can make better decisions and provide support to the program teams to streamline compliance efforts so they can focus their energy on caring for animals.

The Community Medicine Business Operations team works collaboratively and often helps each other outside of their everyday responsibilities as needed. As a part of this team, the Compliance Data Specialist will assist with other duties as assigned, such as administrative and meeting coordination support. This role requires strong interpersonal, written, and verbal communication skills with the ability to influence others to perform tasks and work alongside colleagues to build efficient processes and troubleshoot when needed.

What you'll get:

• Work/life balance:
  • paid vacation time to relax
  • paid sick time to heal
  • ten paid holidays to observe
  • plus - paid personal time to celebrate what and when you like
• Terrific benefits package: medical, dental, and vision insurance, pre-tax dependent care and health flexible spending accounts (FSAs), 401(k) plan with generous employer contributions beginning after one year of service, employer-paid life and long-term disability insurance and more (note that benefits are reviewed and subject to change annually)
• Room to grow: the ASPCA has robust professional development programs to help you grow as a professional and a person
• Support: we are one of the largest and most impactful animal welfare organizations in the world, so you will always have a strong team to lean on and cheer you on
• This remote-based position (which requires travel, as described below) is open to all eligible candidates based within the United States

** The application for this position will close at 5pm ET on Friday, July 12, 2024. Candidates that do not submit an application before this time will not be considered.

Work Schedule and Location:

This position is remote from a home office but will be required to travel to Community Medicine Clinics in either New York City, Miami or Los Angeles approximately once per quarter or more depending on operational need. The schedule for this position is Monday through Friday, 8-hour shifts, with flexibility as needed. Some occasional overtime may be required. Shifts are subject to change at/in the sole discretion of the ASPCA.

Responsibilities:

Responsibilities include but are not limited to:

Data Integrity, Workflow Support and Training (50%)

• Serve as subject matter expert & support department in effectively integrating systems used to process grant reports, service payments, expenses, payroll, budgets, etc.
• Create and maintain Standard Operating Procedure manuals and job aids
• Understand and communicate ASPCA policies around payroll, expenses, cash management, etc. to our teams and help them comply
• Understand and research industry best practices when needed and incorporate into CM systems
• Monitor and audit records to ensure data accuracy and consistency across teams in all locations
• Facilitate data corrections when necessary, providing appropriate feedback to team leads

• Work with clinic teams to ensure paperwork for government grants is completed

• Train new and existing team members on usage and ongoing updates to processes; partner with end users to troubleshoot processes as needed
• Support the rollout and adoption of new optimization features

Database and Reporting Support (40%)

• Compile and review reports for internal audiences and grantors
• Support leadership in monthly budget reforecasting by researching root causes of variations and documenting explanations
• Review reports on a regular basis; identify trends and share information as needed to facilitate departmental efficiency and effectiveness
• Respond to ad hoc data requests
• Track department metrics and budget targets/variations
• Provide input on ways to leverage technology to facilitate departmental efficiency and compliance with ASPCA, state and local regulatory requirements

Administrative Department Support (10%)

• Support training and communications functions as needed
• Participate in Community Medicine events and organizational activities
• Build relationships with clinic teams to foster understanding of departmental work
• Engage staff and gain support for standardized Business Operations functions

Exemplify the ASPCA's Core Values:

• HasCommitmentand dedication to improving the lives of animals
• DemonstratesOwnershipand feels responsible for outcomes
• Believes inTeam- that we are stronger together
• Seeks toElevateothers and reimagine what is possible
• Focuses onImpact, specifically making change for animals

Qualifications:

• Strong interpersonal and collaboration skills
• Strong data analysis and interpretation skills
• Strong written and oral communication
• Proficient in Microsoft Office including Word, PowerPoint and Outlook with advanced Excel skills (e.g. the ability to utilize pivot tables, use the vlookup function, create graphs, and develop automations to process data)
• Able to facilitate productive relationships with diverse teams
• Strong organizational skills and attention to detail
• Strong time management and planning skills
• Able to multi-task, remain flexible and effectively negotiate competing priorities and multiple projects
• Ability to quickly learn and apply new technologies/programs
• Ability to present information or data professionally and coherently
• Ability to quickly understand processes and flow of data through systems as well as system interaction to evaluate for efficiency
• Strong critical thinking, researching, auditing and problem-solving skills
• Sensitivity to confidential work when appropriate
• Ability to adapt and be flexible in a rapidly changing, largely remote environment, be patient, accountable, proactive, take initiative and work effectively on a team while maintaining a positive and professional demeanor
• Ability and willingness to travel up to 10% of the time as needed. Majority of travel will focus on ASPCA Community Medicine locations (e.g. New York, NY; Los Angeles, CA; Miami, FL)

Language:

• English (required)

Education and Work Experience:

• High School Diploma required, Bachelor's degree or equivalent experience preferred
• Minimum of 5 years of professional experience required
• Experience preparing professional documents (job aids, training documents, and reports) in a professional setting required
• Experience in compliance, data analysis, or regulation interpretation is required
• Experience working with budgets, cash handling procedures, or grant reporting strongly preferred
• Experience with Workday or similar budget and/or expense tracking software preferred
• Experience training colleagues is a plus
• Experience using Domo or other data aggregation or Business Intelligence systems is a plus

Compensation and Benefits:

The applicable target hiring range for this remote role is based on where the employee works, which for remote roles is the employee's primary location of residence, and its respective cost of labor. We have organized the U.S. varying costs of labor index into three geographic zones. As a point of reference, below, we have included our ASPCA locations by geographic zone to illustrate what the hiring range would be in each of the following areas.

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future.

• Zone 1 (For example, Asheville, NC; Champaign, IL; Columbus, OH; Gainesville, FL; Miami, FL; Oklahoma City, OK; Overland, KS; Union, MO; Weaverville, NC): $27.89 - $30.29
• Zone 2 (For example, Washington D.C.; Los Angeles, CA): $30.77 - $33.18
• Zone 3 (For example, New York, NY): $33.66 - $36.06

For remote positions, you can view which zone applies to you based on your location. For questions regarding other locations not found on the list, please send an email to Careers@aspca.org for more information.

For more information on our benefits offerings, visit our website.

The Compensation Team will review internal candidates' current compensation, to determine if an offer beyond the target hiring range may be applicable.

Stay Connected - Join Our Talent Community

If you are interested in joining our team but do not see a position listed that fits your experience or interests, please click this link and join ourTalent Communityto stay connected to future opportunities with the ASPCA.

Qualifications:

Language:

Education and Work Experience:

Applicants that are residents of Colorado: Per CO Senate Bill 23-058, we cannot generally request or require any age-related information (i.e., age, DOB, attendance or graduation dates from an educational institution) on an initial employment application; this includes any age-related inquiries in the initial interview. We are permitted to require/request additional application materials; if those materials contain any age-related information, an applicant may redact the information before submitting an initial employment application.

Our EEO Policy:

The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ASPCA's standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA. Please inform the ASPCA's People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M/F/D/V).

Please don't forget to attach your resume to complete your application.

About Us:
The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States.

The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers.

The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA's vision - that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.

Applicants that are residents of Colorado: Per CO Senate Bill 23-058, we cannot generally request or require any age-related information (i.e., age, DOB, attendance or graduation dates from an educational institution) on an initial employment application; this includes any age-related inquiries in the initial interview. We are permitted to require/request additional application materials; if those materials contain any age-related information, an applicant may redact the information before submitting an initial employment application.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly