Job Information
City of New York Contract/Budget Coordinator, Bureau of Grants Management and Administration in New York, New York
Job Description
Program and Job Description:
OEPR's work focuses on promoting and protecting public health through emergency preparedness and response; and recognizes that social inequities negatively impact our efforts to maintain and improve the health of NYC during and after a disaster. With these inequities in mind, OEPR is also working to improve its application of a social justice and racial equity lens to its emergency preparedness and response work. OEPR's employees are expected to align their work with OEPR's efforts to combat the harmful effects of systemic injustices on communities and work towards the most equitable post-disaster public health outcomes possible.
DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
Procurement - Initiate purchasing using various procurement methods including micropurchases, requests for proposals (RFP). solicitations, and Intra-City agreements, etc. - Interface with various City and agency financial systems, including PASSPort for vendor sourcing and procurements, and contracts.
Monitor every stage of the procurement/contract process and maintain thorough records of contract and procurement actions for status reporting and audit purposes.
Assist in increasing the Division's utilization of minority, women-owned business (MWBE) vendors, by seeking MWBE vendors via RFQs
Budget/Contract Management - Facilitate spend down of emergency preparedness and response CTL funds, by maintaining the division's excel based budget tracker.
Assist in the preparation and monitoring of line-item procurement/contract budgets.
Regularly updates (every Friday) the division's Budget Tracker ensuring recent transactions are recorded and maintains the Contract Tracker ensuring latest notes on the procurement/contract process are reflected on the spreadsheet.
Work directly with program leads and assists in monitoring the spend down of contracts managed by OEPR.
Conduct follow up with programs, ACCO's office, Office of General Counsel (OGC), etc. to facilitate procurement/contract processing.
Fiscal Management
Process Division payments accurately and timely via agency invoicing system.
Initiate financial transactions (ex. Journal entries, budget modifications, amendments, etc.) when needed.
Encumber funds for Travel and Overtime. - Assist Finance Director in utilizing and reconciling p-card purchases under $5K.
Preferred Skills:
Excellent organizational skills
Familiarity with accounting principles and strong math skills
Ability to develop, interpret and understand financial reports.
Able to take direction, receive feedback, and work within a fast paced, team-oriented environment.
Strong communication skills and ability to work with various levels of staff.
Able to work independently and exercise sound judgement.
Why you should work for us:
Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
Commitment to Equity:
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.
Qualifications
1.Master’s degree from an accredited college in emergency management, public health, disaster management, emergency preparedness/administration, public administration, or related field and one (1) year of satisfactory full-time professional experience in one or a combination of the following area(s): emergency preparedness planning/management, emergency medical services, fire or public safety, law enforcement, homeland security, public health, mental health, environmental/occupational health and safety or a related specialized area; or
2.A baccalaureate degree from an accredited college and two (2) years of satisfactory full-time professional experience in one of the areas described in “1” above; or
3.A satisfactory equivalent combination of education and experience. However all candidates must have a minimum of one (1) year of satisfactory full-time professional experience in one of the areas described in “1” above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.