Job Information
City of New York Exec Director of Medical & Laboratory Facilities in New York, New York
Job Description
OFFICE OF CHIEF MEDICAL EXMAMINER
The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. We exist to provide answers in support of families, victims, and community during times of profound need.
The core values of the OCME are to put the mission of the agency first, to be truly dedicated and to have integrity in every aspect of our professional life. The Office of Chief Medical Examiner operates a number of medical/laboratory type facilities that operate 24/7 throughout the five boroughs. These facilities have complex mechanical heating, ventilation, and air conditioning (HVAC) systems. Our laboratories and medical buildings use computerized building management/control systems and have mandated environmental conditions that must be maintained for efficient and safe operations. Duties will include but are not limited to:
-The Executive Director of Facilities shall report to the Deputy Commissioner of Administration & Finance.
-Direct the overall strategic oversight of the Facilities team.
-Oversee, Coordinate, collaborate and communicate effectively with the stationary engineering chief(s) and their stationary engineer team members to provide the division with the resources and services they require to maintain the OCME medical facilities in prime operational condition.
-Oversee and support the stationary engineering team to operationalize the Chief Medical Examiner’s goals and strategic objectives as directed by the Deputy Commissioner of Administration & Finance, and coordinate implementation of strategic objectives with the executive divisional leaders: forensic operations, laboratories, pathology, IT.
-Develop capital plans for infrastructure and maintenance of all OCME buildings throughout the five boroughs with up to 900,000 square feet.
-Lead and direct Fire Life Safety planning and operations and coordinate the security and facility representatives of the Fire Safety Committee.
-Manage the resolution of facility emergencies 24/7 as needed.
-With oversight from the Deputy Commissioner coordinate with stationary engineers to manage the policy and procedure log, including health and safety, FDNY, DOB, and DEP violations reactive program and new programs and requirements as assigned.
-Oversee and manage the full responsibilities of the facilities administrative division and provide management leadership to this administrative team.
-Lead, manage and guide the Administration staff including but not limited to Architects, Staff Analysts, PAA, Auditor, and Stock Worker; provide prompt tasks and standards and conduct annual evaluations.
-Manage the team of Institutional Aides.
-Manage all citywide contracts, service agreements and purchase orders for all medical facilities.
-Ensure that the medical facility budget is correctly managed and that all medical facility payments are made on time; resolve problems when they arise immediately and effectively coordinate continuously with the budget team and the audits team.
-Support the stationary engineer chief(s) to manage the operation of all HVAC equipment and the citywide preventative maintenance program.
-Support the stationary engineer chief(s) to manage all agency construction projects.
-Manage, evaluate, and approve all relevant administrative requirements for contracts, scope of work documentation and contract specifications.
-Review and Authorize payments to contractors and vendors by assigning tasks to the administrative team and continuously evaluate progress and implement solutions to resolve issues promptly and effectively.
-Support the stationary engineer chief(s) to manage and evaluate logs on daily events and work performances.
-Lead the Fire Safety Committee and serve on other agency committees as directed and executes relevant tasks.
-Perform other duties as assigned.
Qualifications
Eight years of full-time experience in construction, repair, alteration and/or rehabilitation of multiple dwellings, commercial, industrial or public buildings in the capacity of general contractor, superintendent of construction, procurement specialist, evaluator responsible for cost estimation, or as a field supervisor or as an inspector, at least 18 months of which must have been in a supervisory or administrative capacity involving responsibility for a large number of buildings; or
Education and/or experience which is equivalent to "1" above. Education in an accredited college leading toward a baccalaureate degree in engineering, architecture, engineering technology or a closely related field will be accepted on a year-for-year basis up to a maximum of four years. However, all candidates must possess at least 18 months of the specialized supervisory or administrative experience described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.