Job Information
Uber Executive Assistant Business Partner II, Insurance in New York, New York
About the Role
Executive Assistant Business Partners (EABPs) work with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
We are seeking an Executive Assistant Business Partner to join the Insurance Team, supporting 3 senior leaders. Uber's Global Insurance team includes Risk Management and Claims Operations. Together, our 150 person org is responsible for building insurance solutions that enable Uber to operate in over 70 countries around the world, as well as the critical role of advocating for optimal claim outcomes in the event of a car crash or incident. We are a team of experienced insurance, claims, legal and actuarial colleagues with backgrounds in some of the world's largest insurance carriers, logistics and technology firms.
This person will be responsible for everything from calendaring, travel and event planning, to tracking expenses and team support. We are seeking someone who is highly organized, motivated and a skilled problem-solver. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across organizations. This position is full-time.
Do you enjoy anticipating the needs of the team and solving complex administrative and operational issues before they even arise? Do you want to be part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
What You'll Do
Manage complex calendars using Google Calendar including vetting, prioritizing and providing recommendations.
Be a strategic partner, and handle calendaring. Including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place (Zoom, attendees, etc.).
Total travel coordination, both international and domestic, including air and ground transportation, hotel reservations, visas and other travel documentation.
Plan and coordinate team all-hands meetings, internal events, offsites, and all logistical and budget requirements related to the above.
Being a true business partner by attending leadership meetings, understanding business priorities, playing a heavy role in operating cadence and culture, and keeping a pulse on overall morale.
Managing monthly expenses and submitting reports for executives and tracking P&L for their teams.
Navigate a complex conference room landscape.
May work on other tasks and projects as assigned.
Basic Qualifications
Minimum 6+ years of administrative experience
Experience working in a global environment
Preferred Qualifications
Minimum 8+ years of administrative experience preferred
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google Calendar / G-Suite experience
Tech company experience
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Experience coordinating projects
Experience with budget management
Ability to work with confidential information
Bachelor's degree or equivalent practical experience
Experience working in a complex, matrixed and global environment
For New York, NY-based roles: The base hourly rate range for this role is USD$47.60 per hour - USD$52.89 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. You will also be eligible for various benefits. More details can be found at the following link https://www.uber.com/careers/benefits.
Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form- https://docs.google.com/forms/d/e/1FAIpQLSdb_Y9Bv8-lWDMbpidF2GKXsxzNh11wUUVS7fM1znOfEJsVeA/viewform