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Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located within the New York Zone of the Office of Facility Management and Reliability (OFMR), Smithsonian Facilities, and Under Secretary for Administration. More than one selection may be made from this announcement. Responsibilities The Management Support Specialist (Safety Officer) include but are not limited to administrative staffing, communications support, logistics support, operations support, and safety and security management. In this position, you will: Perform administrative and/or program support work, such as planning, research, analysis, writing, correspondence control, communications, and/or liaison. Provide advice to staff concerning travel, procurement of services, contracts, and equipment needs. Participate in developing and maintaining automated systems for recording budget data. Establish and maintain accountability records for funds control, initiating and implementing new techniques where appropriate, to streamline record keeping and data retrieval. Plan and direct the work of the administrative staff. Work with subordinates in determining and planning fulfillment of employees' training and development needs. Verbally communicate procedures, policies, and alternatives; obtain information about operations and needs; coordinate personnel management. Draft written justifications for use of delegated authorities, position descriptions, award justifications, ads, announcements, procedural guidance, and rating criteria. Manage the safety program for staff, visitors, and volunteers. Requirements Conditions of Employment Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service. Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications Experience: For the GS-9, you qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, Specialized experience is defined as providing administrative duties for the operation of a central office such as financial oversight, tracking and overseeing budgets including the reconciliation of obligations and expenditures, and maintaining accountability records for funds control using automated systems OR A master`s or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree; OR A combination of post-high school education and experience that together meet the qualification requirements for this position. For the GS-11, you qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties for the operation of a central office such as financial oversight, tracking and overseeing budgets including the reconciliation of obligations and expenditures, maintaining accountability records for funds control using automated systems; performing administrative work, communications (written and verbal) logistics support, and acting as the safety liaison OR Possess a Ph.D. or equivalent doctoral degree; OR Possess 3 full years of progressively higher-level graduate education leading to such a degree; OR A combination of post-high school education and experience that together meet the qualification requirements for this position. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Education Education may be substituted for experience as described in "Qualifications". If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met. Additional Information This position is included in the bargaining unit. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.