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Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Operations Division of the Cooper Hewitt, Smithsonian Design Museum. Located on New York City's Museum Mile, in the historic Carnegie Mansion and Garden, Cooper Hewitt is the only museum in the United States devoted exclusively to historic and contemporary design. More than one selection may be made from this announcement. Responsibilities The purpose of the Management Support Specialist is three-fold: (a) assist the Head of Operations in maintaining the day-to-day administration of the Museum and the Director’s office, (b) perform administrative duties to support museum staff in purchasing, travel, payroll, etc., and (c) serve as the Safety Specialist. In this position, you will: Participate in the planning and coordination of administrative and procedural functions of the museum. Serve as the department purchase card holder, ensuring that obligations and expenditures are in accordance with budget plans and Smithsonian Institution purchasing and accounting procedures. Serve as the museum’s principal agent for business travel, handling all arrangements (including short/long term, international, individual/group, and emergency) for museum staff, including senior managers and the Director of the museum. Manage the occupational health program, advising staff on accident and fire prevention, the hazardous materials program (including waste removal), the radiation safety program, asbestos monitoring, respiratory programs, and other related programs. Requirements Conditions of Employment Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service. Conditions of Employment Required to report to work during museum closures, inclement weather and work weekends/holidays as requested. Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as compiling and completing purchase documentation, researching organizational policies for procurement methods, using web-based tools to prepare travel reimbursement vouchers, and preparing payroll actions and maintenance requests. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Or Education: master's or equivalent graduate degree in a related field or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if directly related to the work of the position. Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Education Additional Information This position is included in the bargaining unit. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.