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Rutgers The State University Program Coordinator I in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I
Job Category Staff & Executive - Administrative & Support
Department School of Social Work
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the School of Social Work. This position provides administrative support to the School of Social Work Office on the Newark Campus.

Among the key duties of this position are the following:
  • Provides specialized administrative duties requiring the use of judgment in making decisions Provides exceptional support and customer service to students, faculty, and staff at the Rutgers School of Social Work.
  • Performs independent, confidential, professional work that requires extensive in-depth knowledge of the School of Social Work, the Master of Social Work Program and Field Program, Rutgers University, and the School of Social Work's practices and procedures.
  • Ensures accuracy while handling student records when handling student data, (both paper and electronic).
  • Assesses and prioritizes the immediate needs of all stakeholders with patience, confidentiality, and good judgment ensuring the right answer or point of contact is provided.
  • Supports the daily functions of the office with an emphasis on communication, organization, record keeping and analysis, attention to detail, handling multiple projects, working independently and within a team, confidentiality, and a thorough knowledge of the School of Social Work.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 057356.00
Annual Mid Range Salary 071372.00
Annual Maximum Salary 085388.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation ABP
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility
Qualifications

Minimum Education and Experience
  • Bachelor's degree in social work or related field.
  • Two years relevant experience, preferably in a Higher Education setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Individual should be highly motivated, with strong attention to detail and have the ability to handle considerable and varied responsibilities in a fast-paced environment.
  • The ability to work well independently and as part of a team is a must.
  • Excellent computer skills and experience using software tools, such as Microsoft Word, Excel, PowerPoint.
  • Strong communication skills.
  • Strong writing skills sufficient to draft correspondence that is clear and concise.
  • The ability to exercise good judgment, discretion and to make decisions independently.
  • The ability to handle multiple tasks, responding flexibly and positively in all circumstances.
  • The ability to interact and work effectively with a broad range of people, including but not limited to, Faculty, Staff, Students, Administrators, and any additional key points of contact.
Preferred Qualifications
  • Master's degree in social work.
  • Experience in Higher Education and/or knowledge of the Rutgers University environment and administrative structure.
  • A strong understanding of University processes and procedures for departments such as: Rutgers University in Camden, Newark, and New Brunswick such as the Graduate Registrar, Graduate Admissions, Creative Services, Dining Services, Student Centers, Financial Aid, Student Accounting, and Health Services.
  • Experience with Scholarchip, Canvas, Grad Portal, IMS and certain University Financial applications (Expense Management and Marketplace) in Cornerstone.
  • Advanced knowledge of the graduate admission process, the graduate registrar's registration processes and procedures which includes graduation requirements in order to identify and create our new and continuing student databases with accuracy.
Equipment Utilized
  • The position requires the regular use of a Windows computer and expertise with the following software: Microsoft Office (Word, PowerPoint, Excel, Access).
  • Ability to work with database systems and any technology needed to support the role, hybrid work, and virtual event attendance and management.
Physical Demands and Work Environment
Special Conditions
  • Successful applicants will be subject to a Background Check.
Posting Details

Posting Number 23ST3113
Posting Open Date 11/23/2023
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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