Job Information
Robert Half Administrative Assistant in Newport Beach, California
Description We are in search of an Administrative Assistant who will be based in Newport Beach, California. This role involves performing various administrative tasks in a dynamic workplace, including managing executive calendars, handling light travel arrangements, and performing ad hoc administrative work. This position offers a contract to hire employment opportunity.
Responsibilities:
• Managing multiple executive calendars to ensure smooth daily operations
• Arranging light travel as required, ensuring all travel logistics are accurately organized
• Performing ad hoc administrative tasks to support the team as needed
• Preparing and submitting expense reports in a timely and accurate manner
• Utilizing software tools such as Concur, CRM, and MS Office Suites to perform daily tasks
• Answering inbound calls and providing excellent customer service to both internal and external stakeholders
• Handling email correspondence professionally and promptly
• Conducting data entry tasks and maintaining accurate records
• Utilizing Microsoft Excel, Outlook, PowerPoint, and Word to perform various tasks
• Scheduling appointments and meetings as required, ensuring all participants are aware and available. Requirements • Minimum of 5 years experience in an administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience in answering inbound and outbound calls
• Excellent customer service skills
• Experience in data entry tasks
• Ability to manage email correspondence professionally and efficiently
• Ability to schedule appointments and manage calendars
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .