Job Information
Robert Half Administrative Assistant in Newport Beach, California
Description We are offering a long-term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role operates within the corporate real estate brokerage industry and entails providing comprehensive administrative support to our team. The position demands a high degree of organization, attention to detail, and the ability to function efficiently in a fast-paced environment.
Responsibilities:
• Provide administrative support by preparing and formatting documents such as proposals, presentations, correspondence, and standard reports.
• Maintain and organize record keeping and filing systems within the department.
• Manage calendars, schedule appointments, and coordinate travel or conference arrangements as necessary.
• Conduct research and update databases, and prepare materials for mass mailings.
• Handle the completion and reconciliation of expense reports for the work group.
• Facilitate the opening, sorting, prioritizing, and distributing of inbound mail.
• Coordinate services for outbound mail, ensuring timely and efficient communication.
• Answer phone calls, handle inquiries, and resolve problems requiring knowledge of department policies and procedures.
• Schedule meetings and conferences for an assigned work group, ensuring smooth and efficient communication.
• Perform specific duties related to the real estate industry, such as maintaining customer credit records and processing customer credit applications. Requirements • Possess proficiency in operations and procedures
• Proficiency in Microsoft applications
• Ability to schedule appointments and meetings efficiently
• Demonstrated skill in research and research analysis
• Proficiency in managing databases
• Ability to create and deliver presentations
• Strong telephone etiquette
• Experience with reconciliations
• Proficiency in managing correspondence
• Experience with coordinating travel arrangements
• Ability to manage receipts effectively
• Familiarity with conductivity
• Experience in the real estate sector is preferable
• Knowledge of CRM systems
• Experience with handling conference calls
• Ability to resolve issues and prioritize tasks effectively
• Experience with file system management
• Proficient in record keeping
• Experience in managing expense reports
• Strong skills in marketing communication
• Ability to maintain calendars efficiently
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .