Job Information
Big Canyon Country Club Project Administrator in Newport Beach, California
Big Canyon Country Club is a private country club that fosters a culture focused on the growth and development of its team, all while providing the best in hospitality and experiences for its members and their families.
Project Administrator
The Project Administrator will work with the Facilities Director, Finance Director, and General Manager to provide administrative support for all facets of the club. This position requires attention to detail, follow through, and the ability to multitask and prioritize needs while maintaining composure, focus, and productivity. This is a full-time Monday through Friday position with hours ranging from morning to afternoon. Specific hours to be discussed during interview.
Duties & Responsibilities
Responsible for tracking all capital projects and purchases, including but not limited to the $20M Golf Course Project
Twice a month preparation of a month to date capital report
Analyzes financial information, monitors budgeted versus actual expenditures, and advises to help assure that budget goals are met
Attends bi-weekly Capital meeting and other meetings as required
Submit and reconcile bi-monthly ledgers including job costing
Organize and schedule appointments, including the PM Maintenance and inspection schedule
Maintain the BCCC filing system and the BCCC asset management program
Assist in preparation of regularly scheduled reports
Complete administrative tasks such as answering and directing phone calls, planning meetings, and taking detailed minutes
Liaise with Members and Senior management to handle requests and queries
Additional Duties as assigned by Supervisor or Manager
Qualifications
Skills & Qualifications
Bachelor’s degree or 2 years of recent administrative experience in the role as an Administrative Assistant or Office Administrative Assistant
Attention to detail and problem-solving skills
Proficient knowledge in Microsoft Office suite (i.e. Word, Excel, Power Point)
Excellent verbal and written communication skills
Excellent time management skills and the ability to prioritize workflow
Ability to work in a fast-paced office environment with prolonged periods of data entry and communication both anecdotally as well as electronically
The ability to have regular attendance is a must
Possess a professional and courteous demeanor when interacting with all departments and members