Job Information
Hartwick College Senior Administrative Assistant for Education in Oneonta, New York
June 27, 2024
Title: Senior Administrative Assistant for Education
Description: Under the supervision of the Chair of the Department of Education, the Senior Administrative Assistant for Education is responsible for coordinating all student teaching, mini practicum, and field experience placements in area schools. The Sr. Admin. Asst. will also be responsible for creating and maintaining databases related to field experience and acting as a liaison between area schools and Hartwick College’s Teacher Education Program. They are also responsible for the following: Creating and maintaining certification, placement and field experience databases for all education students. Compiling and preparing spreadsheets and data banks for accreditation and reporting purposes. Establishing and maintaining relationships with area schools which includes public relations and marketing of the Education Department. Coordinating and attending informational meetings, workshops and planning sessions for prospective and current education students. Communicating with education students on behalf of the education department regarding such information as deadlines, conferences and field experience opportunities.
Responsibilities:
Developing placements, preparation of all correspondence and documentation, payment of honorariums to collaborating teachers and compilation of all evaluations and reports and maintaining and nurturing established partnerships.
Maintaining partnerships with area school personnel including meeting with superintendents, principals, collaborating teachers and program directors. Markets the Teacher Education Program in collaboration with appropriate departments such as the Office of Communications.
Creating and maintaining student databases; the information from these databases is compiled and analyzed by the Coordinator of Student Teaching and Field Experience for use in internal and external reports.
Serves as the Teacher Education Program Certification Officer for students applying for teacher certification. This duty includes the dissemination of certification requirements, New York State Teacher Certification Examination information, institutional recommendations and student fingerprinting.
Teaching certification: distribute testing requirements and related information, certification process information, institutional recommendations, individual fact sheet information and distribution, and is the Certification Officer for Education Department
Department databases: creation and maintenance of department databases for certification, testing scores and statistics, placement opportunities, field experience hours, field experience placements, and field experience positions for all education students
Statistical reports: compilation of statistics and information necessary for completion of reports for external accreditation authority and other reporting agencies. Analysis of statistics and assistance in report preparation.
Supervision of work-study students in the Education Department.
Serves as secretarial and administrative support to departmental faculty which includes taking and maintaining department meeting minutes and managing office supplies.
Comply with all applicable College, Federal, State, local and associational laws, rules and regulations.
As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus.
Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
Qualifications: Minimum requirements for this position are a Bachelor’s or Associate’s degree and experience working in administrative capacity interfacing with the public. Public school experience preferred. Clean driving record and a valid drivers’ license.
Demonstrated knowledge of Windows-based computer software (Word, Excel, Office, etc.)
Demonstrated knowledge of Google Office Suite (Google Drive, Google Docs, etc.)
Ability to maintain organized records
Experience working in or with public schools will be helpful
Excellent interpersonal skills
High level of attention to detail
Excellent verbal and written communication skills
Positive disposition when working with students, faculty and public-school employees
Ability to create and maintain positive relationships with all internal and external partners
The College strongly recommends that all employees are fully vaccinated against COVID-19 (full course of primary vaccination plus at least one dose of a booster).
Salary range: $17.00 - $22.00
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
A cover letter;
A resume;
A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Review of applications will continue until the position is filled.
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