Job Information
Spectrum Health and Human Services Administrative Assistant - Admin in Orchard Park, New York
Agency Profile: Spectrum Health & Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and/or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment and support to achieve self-defined improvements in their quality of life.
Full-time: 227 Thorn Avenue, Orchard Park, NY
SUMMARY OF POSITION FUNCTION:
Performs clerical tasks and provides clerical support to our administrative offices.
MAJOR DUTIES AND RESPONSIBILITIES:
Knowledge and demonstration of agency core values in day-to-day activities
Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
Consistently maintain a neat, organized work environment
Processes all incoming and outgoing mail, picks up and takes mail to the post office daily.
Prepares all interoffice mail for distribution and coordinates delivery with agency courier.
Prepares business letters, memorandums, as well as any other tasks requested by Executive Leadership, HR, Finance, Billing Department, supervisors, etc.
Prepares routine correspondence for signature.
Answers telephone and directs calls to appropriate person, greets all administrative visitors
Ordering and tracking of office supply inventory and equipment, includes placing specialized orders for catering, agency merchandise, etc.
General office upkeeping; including stocking and maintaining a clean breakroom.
Operates office machines and instructs others in the operation of same.
Uploading documents and data entry into SharePoint.
Manages faxes via Updox and distributes documents to the correct department.
Uses electronic health record to locate client information
Other Duties as assigned
SKILLS/COMPETENCIES:
Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines.
Exceptional interpersonal skills and communication skills both verbal and written.
Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills.
Ability to handle multiple tasks.
Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
EDUCATION REQUIREMENTS:
High School Diploma or equivalent, Associates Degree preferred
EXPERIENCE:
2 years of work experience in work related field preferable
Must possess a valid Driver’s License with an acceptable driving record
COMPENSATION: $17/hr