Job Information
UTAH VALLEY UNIVERSITY Administrative Assistant - Writing Center (Admin Support II) in OREM, Utah
Administrative Assistant - Writing Center (Administrative Support II)
Salary: $17.00 Hourly
Job Type: Part-Time Staff
Job Number: FY2503758
Closing: 1/6/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs
Position Announcement
Support student success in a dynamic, welcoming environment. As Administrative Support II, you'll manage key operations like events, finances, and communication while working with a diverse team. Bring your organizational and communication skills to help us thrive-apply today!
The Writing Center's administrative assistant works closely with and under the guidance of the director to assist with moderately complex and confidential administrative support duties, particularly tasks related to personnel and employment processes, outreach and events, inventory and purchasing, reports, and maintaining foundational files.
Summary of Responsibilities
• Assists with internal and external Writing Center communication including weekly staff communication, hiring communication, and website maintenance.
• Assists with Writing Center finances including inventory, purchasing, budgets, and reconciling expenditures.
• Assists with preparing, updating, and maintaining foundational documents and online and physical files.
• Assists in scheduling and coordinating meetings, events, appointments, interviews, and/or other similar activities.
• Helps maintain the physical space of the Writing Center, including assisting with reporting and resolving technology and facilities issues.
• Assists with other duties as assigned
Qualifications / Licenses / Certifications
Graduation from an accredited institution with an associate's degree and one year of experience or any combination of education and experience related to the Summary of Duties totaling three years.
Preferred Qualifications
Graduation from an accredited institution with a bachelor's degree.
Knowledge / Skills / Abilities
Knowledge
• Knowledge of general office management.
• Knowledge and general experience working in an educational environment.
Skills
• Skills in using computers and computer software applications, including Microsoft Suite (Word, Excel, PowerPoint), e-mail, and databases.
• Skills in organization, database management, and coordination.
• Skills in record management and general data analysis.
• Skills in coordination and preparation of events.
Abilities
• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to meet and work with people of diverse backgrounds.
• Ability to gather, compile information, and prepare reports.
• Ability to follow verbal and written procedures and instructions.
• Ability to compose and edit written materials.
• Ability to communicate effectively, verbally and in writing.
• Ability to maintain confidentiality and work under time restraints.
• Ability to support part-time student and non-student employees.
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