Shire Jobs

Summary Serve as an Administrative Support Assistant within the Inpatient Mental Health Unit and functions under the primary supervision of the Inpatient Mental Health Nursing Supervisor. Responsible for providing a broad, complex, and diverse scope of administrative duties; coordinating the development, implementation and evaluation of technical and specialized projects to include the interpretation and revision of administrative functions, activities, and operational tasks. Responsibilities Duties include, but are not limited to: Serve as a vital resource for the Inpatient Mental Health Nursing for all administrative duties, supply ordering, project management. Manage administrative and clerical needs for Nursing Inpatient Mental Health; initiates problem-solving techniques when problems/conflicts arise prior to presenting the information to Mental Health Nursing Leadership. Prepare reports by the collection of data at various increments such as weekly, monthly, quarterly, and annually in support of Nursing Leadership. Utilize Minimum Data Set (MDS) to pull various clinical-based data sets for required reports. Manage administrative and clerical needs for the Baker Act Coordinator. Assist the Baker Act Coordinators with reviewing legal documents and tracking. Cataloging nursing records throughout their life cycle in the MKR Medical Records Database. Assist the Inpatient Mental Health Nurse Manager in bi-annual testing of the Live Process system particularly prior to inclement weather. Work Schedule: Monday-Friday 8:00 a.m. - 4:30 p.m. Must be flexible and may need to work holidays to meet the needs of the organization. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (Inpatient Mental Health)/PD073270 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. This is an Office Automation (OA) position. You must self-certify that you an type at least 40 words per minute. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Perform a wide variety of administrative tasks associated with maintaining and supporting a service; serve as a primary liaison between the service office and other administrative offices within and outside the organization; identify or be assigned administrative problem issues which require investigation, analysis and recommendation for improvement; maintain staff competency and quality assurance folders; serve as Service Orientation Coordinator ensuring all new staff receive keys and accesses; ensure emergency contact information is obtained; post time cards; and serve as Education TMS (Talent Management System) Coordinator; and Documentation and report preparation; resolving problems; performing secretarial, clerical, or administrative support; skilled in operating a computer and programs to included Word, Excel, Outlook, PowerPoint, and/or SharePoint sites, and other VA software such as LEAF. Preferred Experience: Understanding and working knowledge of the Florida Statutes Chapter 394. Knowledge of Baker Act State/Florida State Mental Health Act Regulations. Experience with processing and filling in state regulated legal documents. Experience with the E-Court Process Filling of the Fifteenth Judicial Circuit. This position may require 25% driving, position may require legal documents being dropped off face-to-face in the Orange County Courthouse or the need to hold face-to-face court proceedings. Professional communication via Teams and email. You will be rated on the following Competencies for this position: Creative Thinking Data Management Manages and Organizes Information Organizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Physical demands are limited to walking, lifting of lightweight items, such as books and paper, typing, filing, and using the computer. Work is primarily sedentary, maintaining a seated position at a computer workstation/desk for conducting administrative work or in a conference area for meetings. Writing notes manually is also expected. The incumbent will be responsible for delivering legal Baker Act documents to the Orange County Court House in a timely manner utilizing a Government Vehicle in the circumstances that the VA system is in downtime and no other resources are available following the Florida Baker Act Law. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.