Job Information
State University of New York at Oswego Payroll Assistant, SG-09/ Payroll Assistant Trainee, SG-06 (NY HELPS) - Payroll Office in Oswego, New York
Location: Oswego, NY Category: Classified Posted On: Thu Sep 19 2024 Job Description:
The Payroll Office at the State University of New York at Oswego invites applications for a full-time Payroll Assistant position in Grade 9 or Payroll Assistant Trainee in Grade 6.
Posting Date: September 19, 2024
Review Date: Review of applications will begin immediately and will continue until the position is filled.
Salary: $41,399 - $50,884 (Salary at the Grade 9 level); $35,177 - $43,521 (Salary at the Grade 6 level), Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefits package. Please click here (https://www.suny.edu/benefits/) for more information on benefits for full-time CSEA professionals.
Date of Appointment: As soon as possible.
Description of Responsibilities:
The Payroll Assistant/Payroll Assistant Trainee oversees the Student Assistant Temporary Service Payroll at SUNY Oswego. This position reports to the Payroll Director. This is a full-time position, Monday through Friday, 8:00 - 4:30. This position works independently in a busy payroll office. The incumbent will be expected to manage deadlines and comply with all established guidelines. The incumbent is expected to have excellent organizational and time management skills and the ability to work with a diverse campus community of faculty, staff, and students. The person in this role is expected to have excellent customer service skills and the ability to work with others collaboratively and collegially.
Oversee all areas of processing and maintaining the Student Assistant Temporary Service Payroll. This includes auditing, maintaining, and entering all I-9 and immigration information, processing appointments for all new hires as well as returning students, processing all salary increases, address changes, Federal and State tax changes, and any other required appointment information.
Process all student payments biweekly, conforming to deadlines and compliance with procedures established by SUNY and the Office of the State Comptroller. This includes processing and calculating the number of hours, the hourly rate, and financial account information. This also includes report production and auditing of all information to ensure accuracy.
Manage and maintain the electronic time and attendance system for all campus faculty and professional staff. This includes processing and auditing time records, tracking delinquent records, and assisting employees with any time and attendance-related questions.
Process all deduction information such as direct deposits, tax changes, retirement system loans, and address changes in the Office of the State Comptroller's payroll system.
Work with members of the Human Resources office to create and maintain all student assistant information on the Human Resources website. This includes all forms, training information, and payroll calendars.
Recommend process efficiencies and research and develop procedures about student payroll to develop guidance for student supervisors.
Develop training resources and deliver training to campus departments and individual employees as needed. This includes training on the student assistant payroll and electronic time and attendance systems.
Maintain and update the departmental hierarchy and supervisor listing for all student assistants.
Lead the implementation of electronic time and attendance for students at SUNY Oswego. Collaborate with department representatives to maximize the use of the electronic system.
Assist with general office duties such as employment verifications, maintaining the phone lines and departmental email address, and assisting all students and staff with questions as needed.
In collaboration with the Payroll Director and Payroll Examiner II, learn aspects of the professional/faculty and classified payroll, time, and attendance systems to provide backup assistance as needed.
Over time, develop working knowledge of various pay provisions pertaining to collective bargaining agreements and stay abreast of changes.
Assist with periodic overall website review and recommend changes or improvements as necessary.
Work with the Payroll Director regarding complex concerns or issues related to the bi-weekly processing of student payrolls.
Supervise or serve as lead worker for student assistant(s) working in the Payroll Office.
Assist with the Payroll Office records management efforts on a regular basis.
Work with standard computer software, including Microsoft Word, Excel, and PowerPoint.
Job Requirements:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications for the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive, and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Non-Competitive Minimum Qualifications (NY HELPS):
Payroll Assistant Trainee (equated to Salary Grade 6): There are no minimum education or experience requirements for this title.
Payroll Assistant (Salary Grade 9): One year of payroll experience, which included computing time worked, salaries, and deductions.
Competitive Minimum Qualifications:
Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.
Permanent Appointment (Non-NY HELPS):
One year of permanent competitive service as a Payroll Assistant OR be reachable on the Payroll Assistant eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.
70.1 Transfer or Reinstatement:
One year of permanent competitive or 55b/c service as a Payroll Assistant OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.
Reassignment:
Permanent competitive or 55b/c service as a Payroll Assistant/Payroll Assistant Trainee.
Provisional Appointment:
Eligible for provisional appointment under NYS Civil Service guidelines.
Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster, and/or reemployment roster of laid-off State employees may be certified against this vacancy by the Department of Civil Service.
Additional Information:
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here (https://www.oswego.edu/human-resources/non-discrimination-policy) to see our full non-discrimination policy.
In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.
For Campus Safety information, please click here (https://www.oswego.edu/police/annual-report) to see the Annual Security and Fire Report (Clery).
SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here (https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf) for further policy details, including education and cessation resources.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
For more details, reference New York State Department of Civil Service, Job Title Code #0122100, Payroll Assistant, and Grade 9.
If you have any questions about the position, please call or e-mail:
Human Resources
315-312-2230
HR@oswego.edu