Job Information
Indian Hills Community College Administrative Assistant, Physical Facilities in Ottumwa, Iowa
Job Summary:
This person is responsible for the general administrative functions within the Indian Hills Community College Facilities department. Duties will include record-keeping, purchasing, inventory management, project and task management, answering telephones, and coordination of appointments and meetings.
Vision:
Indian Hills Community College will transform the future through education and empowerment.
Mission:
Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment, and regional economic advancement.
Core Values:
Indian Hills Community College is committed to excellence, success, service, integrity, community, innovation, diversity, and inclusion.
Minimum Job Requirements:
Post-secondary administrative assistant training.
Three years relevant experience.
Accurate typing and clerical abilities.
Ability to work and communicate with a variety of people.
Excellent organizational and customer service skills.
The ability to handle multiple projects and changing priorities.
Work Performed:
Coordinate purchasing processes and procedures.
Coordinate approvals for facilities and custodial purchases.
Maintain inventory of all IHCC Facilities equipment.
Triage emergency facilities calls and route appropriately.
Assist in task creation, maintenance and reporting in project management and work-order system.
Assist in shipping and receiving as needed.
Scanning and filing.
Maintain blanket purchase orders for frequently used vendors.
Maintain association membership documentation.
Facilitate travel requests, arrangements, and reimbursements for staff.
Receive calls from and schedule appointments for vendors, visitors and deliveries.
Report repairs, maintenance and insurance claim information quarterly.
Coordinate warranties for IHCC Facilities equipment.
Office/receptionist duties for the area to include answering phones, scheduling appointments, and supplying information.
Order and stock supplies for custodial and facilities.
Invoicing for Facilities related utilities or services.
Maintain regular and consistent attendance at work.
Other duties as may be assigned.
Responsible To:
Director Facilities
Position Level:
Office, Level II-Non Exempt-Traditional Funding, at will employment on a letter of employment
Employment Length:
4 term, full time, benefits
Schedule:
9 hrs/day, Monday-Thursday
Hourly Rate:
$16.09 - 16.99