Job Information
Matanuska Telecom Association Executive Assistant in Palmer, Alaska
[We are searching for an experienced Executive Assistant at our Palmer HQ facility.
Primary Duties and Responsibilities:
[Responsible for providing high-level administrative support for the Executive Staff, in order to support operations and services in an efficient, effective and confidential manner. Assists Executive Staff with complex administrative reports, detailed research projects, data accumulation and reporting, organization, scheduling, project administration, preparation of sensitive documents and recommendations. This role supports accounting and budgeting processes of the Executive Staff and their core groups. Handles highly confidential, strategic and sensitive information having an enterprise-wide impact. Exercises judgment and utilizes discretion in obtaining and exchanging information. SPECIFIC TASK DESCRIPTION]{segoe="" ui",="" arial,="" sans-serif"=""}]{segoe="" ui",="" arial,="" sans-serif"=""}
Works with confidential and time sensitive, proprietary information. Must maintain absolute confidentiality.
Prepares, evaluates, prioritizes, and directs correspondence, reports, and phone calls with appropriate follow-up for items requiring action for the Executive Staff. This includes, but is not limited to, financial audits, corporate bank accounts, corporate credit card statements, legislative and FCC matters, Regulatory Commission Agency filings, attorneys, consultants, competitive enterprises, and governmental agencies.
May serve as recording secretary at board meetings of the Association, the MTA Foundation, and other meetings which require the preparation and distribution of agendas, supporting background documents, minutes, participant notification, coordination of facility arrangements and follow-up action reports.
Maintains filing records of Executive Staff and ensures appropriate backup and storage of those paper and/or electronic media files.
Coordinates training/travel arrangements for Executive Staff, when needed.
Monitors and updates extranet site for Board of Directors.
Manages and maintains archived corporate records and database for MTA and its subsidiaries.
Performs administrative duties for the MTA Foundation Donation Committee, including scheduling meetings; agenda preparation; intake processing of donation requests; check requests and award fulfilment.
Performs administrative duties of MTA Foundation Scholarship program, in cooperation with key stakeholders from Executive Staff. Responsible for application oversight; coordination with Scholarship Committee; check requests and award fulfilment.
Assist with Notary application/bond renewals; order notary supplies, if required.
Provides support services to Board Governance Officer as required.
Strives to provide a superior customer experience to internal and external customers.
Creates electronic service or material purchase requisitions in E1, as requested.
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service.
Serves as Corporate Purchase Card Statement Reconciler for executive card