Shire Jobs

Description We are offering a long term contract employment opportunity for an Administrative Coordinator in Palo Alto, California. This role is crucial within our team, where you will be tasked with managing office systems, supporting executive needs, and facilitating team projects. You will be immersed in a dynamic environment and will have the opportunity to work with a diverse range of internal and external customers.

Responsibilities:

• Manage and optimize office systems to create a functional and cost-effective working environment.

• Proactively identify potential system breakdowns or communication gaps and implement corrective action.

• Coordinate office coverage while respecting the unique support needs of various executives.

• Approve administrative staff time off, manage scheduling issues, and develop contingency plans for peak periods.

• Encourage collaboration, teamwork, and accountability within your team to provide high-level service to executives and visitors.

• Adhere to and enforce the policies and procedures of the organization.

• Assume responsibility for contributing positively to department and organization goals, as well as for your personal professional development.

• Develop and manage assigned budgets, effectively utilizing resources to reduce costs and improve service levels.

• Utilize your skills in MS Office, including PowerPoint, to facilitate communication and presentations.

• Handle customer inquiries using your exceptional communication skills and knowledge of CRM systems.

• Use your supervisory management skills to implement action plans for team competencies and achieve high levels of performance.

Remember, your ability to maintain confidentiality, exhibit excellent attention to detail, and demonstrate assertiveness and creativity in problem-solving will be key to your success in this role. Requirements • Minimum of 5 years of experience in an Administrative Coordinator role or similar is required

• Proficiency in MS Office including Word, Excel, PowerPoint, and Outlook

• Experience in calendar management and scheduling for C-Suite executives

• Strong skills in CRM systems and financial services software, such as ADP

• Knowledge of Concur, Cisco Webex Meetings, and About Time software is desirable

• Familiarity with creating and managing banner ads

• Exceptional communication skills, both written and verbal

• Supervisory management experience is a plus

• Ability to create PowerPoint presentations for business meetings

• Understanding of budgeting processes

• Proven ability in handling confidential information with discretion

• Ability to prioritize tasks and manage multiple projects simultaneously

• Detail-oriented with excellent organizational skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .