Shire Jobs

Job Title: Accounts Payable Job Type: Permanent, Full-Time Day/Hours: Mon-Fri Morning Shift Rate of Pay: $16-$19 per hour, DOE Location of Work: Panama City

Summary The Accounts Payable Technician I is an entry level accounting position reporting directly to the Accounts Payable Supervisor. This position provides direct support for processing the day-to-day vendor invoices and payments.

Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process and review all invoices for proper documentation, accurate coding and appropriate approval according to company policy and procedures
• Complete final review process in a timely and accurate manner meeting departmental deadlines
• Ensure all import files are received and the data is timely and accurately transferred to accounting system
• Research and resolve problems associated with processing invoices
• Assist with daily check processing; including printing, sorting, obtaining signatures and proper distribution
• Responsible for ensuring the invoice and check images are attached, daily
• Prepare and upload positive pay file to financial institution
• Prepare and distribute monthly reports: check registers, aging reports, etc.
• Scan all applicable documents: change invoice journals, void journals, etc.
• Correspond with vendors, other departmental staff and field staff as needed in a timely and professional manner
• Assist with mailing 1099 forms
• Ensure vendor enrollment paperwork is in compliance with company policy and 1099 reporting requirements
• Complete other projects as assigned by Supervisor

Knowledge, Skills and Abilities (KSAs):

• Knowledge and experience of general accounting principles and procedures
• Self-starter able to work within fast-paced, dynamic, team-oriented environment with high volume of invoice processing
• Strong organizational, time management and prioritization abilities
• Excellent communication, analytical and interpersonal skill
• Proficient in MS Excel and Word

Education and Experience:

• High School Diploma or Equivalent
• Minimum of one year of high-volume accounts payable experience
• Sage Construction and Real Estate 300 software or OneSite Accounting experience a plus

Physical Demands:

• Must be able work with a computer for a minimum of 7 hours daily
• Must be able to read printed materials and computer screen
• Must be able to effectively and professionally communicate in e-mail, by phone, or in person during the course of the workday
• Ability to perform data entry, keyboarding, and mouse functions to complete job duties timely and efficiently.
• Ability to use phone systems and office machines.

Accounts Payable, Basic Excel, and Drug Test Required