Job Information
ATSG Corporation DEA Administrative Assistant in Panama City, Panama
DEA Administrative Assistant Panama City, Panama · Administrative Apply Now
DEA Administrative Assistant
Location:Panama City, Panama
Remote Work:No
Clearance:Secret
Work Status:Full-Time
Position DescriptionATSG Corporation is actively interviewing candidates for a DEA Administrative Assistant position in Panama City, Panama. The DEA Program Assistant will provide support to the large DEA office of over 20 agents and support staff under direction of the INL Program Manager and the DEA Country Attaché or designated representative. The DEA Administrative Assistant will join the ATSG team and enhance our partnership with the U.S. Department of State (DOS) Bureau of International Narcotics and Law Enforcement Affairs' (INL) on the Central America Regional Security Initiative (CARSI) - Panama task order. Based upon the success of the initial CARSI contract, this effort will expand the scope of work beyond Central American to include all WHA countries. The CARSI Initiative, a large and sophisticated multilateral security effort, provides funding for the USG to assist the governments of the CARSI countries with police professionalization, justice sector reform, counter narcotics efforts, border security management, crime and violence prevention, and anti-corruption efforts. Hours for this full-time position will be the core hours of the U.S. Embassy in Panama City, Panama, Monday through Friday, 40 hours per week.
Duties and Responsibilities
The incumbent will serve as the DEA Program Assistant providing support to the large DEA office of over 20 agents and support staff under direction of the INL Program Manager and the DEA Country Attaché or designated representative.
Assists DEA representatives in meetings to discuss various administrative policies and procedures as well as on-going and future projects of DEA.
Coordinates logistics for international meetings and training events and processes all training requests for host nation counterparts, working with Procurement (INL or GSO) to identify meeting rooms, catering services, etc. Organizes functions such as official seminars and conducts briefings in conjunction with procurement sections and DEA.
Advises DEA leadership, personnel, and host nation counterparts on procedures and policies of DEA to ensure awareness and compliance with regulations and other requirements.
Works closely with the INL Panama Justice Program Assistant to provide information for procurement requirements for the DEA office, coordinating and tracking INL funded procurements in a pleasant, professional, and timely manner.
Oversees, controls, and implements the monthly operating payments and salary supplements to approved recipients, ensuring all documentation is properly administered and provided back to INL as required, with all necessary signatures and verifications.
Assists in reporting management control information related to budgets, end of Fiscal Year closeout documents, End Use Monitoring Reporting, GAO and AIG auditing requirements, and quarterly/status budget reports.
Understand, identifies, and explains as needed the different types of payment used for specific expenses.
Maintains accounting of lease agreements and rental payments for undercover locations throughout Panama.
Reviews and monitors invoices, reconciles advances, and prepares reimbursements for final approval. Responsible for ensuring adherence to DEA and DOS financial policies and procedures.
Serves as point of contact for coordinating administrative and travel requirements for DEA travelers sponsored by INL.
Prepares all travel documents and requests for host nation counterparts for both national and international travel. Ensures travelers have appropriate immigration documents. Prepares travel vouchers upon conclusion of travel and coordinates with INL for collection of payment memorandums necessary to close funding obligations.
Explains and promotes understanding of travel management policies, regulations and procedures. Implements procedures and methods to accommodate new policies resulting from regulatory changes. Responsible for ensuring travelers are aware of travel requirements and that the traveler is responsible to know requirements including visa requirements.
Implements inventory controls and conducts the annual State Department/INL End Use Monitoring review, and daily maintenance of the inventory control system (issuing and disposing of equipment).
Coordinates polygraph, human rights, and urinalysis tests to ensure compliance with all requirements.
Determines equipment and materials needs for the smooth operation and daily management of DEA facilities.
Organizes, schedules, and directs administrative work of over 20 DEA team members.
Provides required reports to DEA and INL leadership as requested.
Writes, distributes, and follows up on letters to host government entities.
Travel RequirementsThe position is located at the U.S. Embassy in Panama City, Panama. Local travel within Panama City is required on at least a weekly basis and travel throughout the country of Panama on a regular basis, in rudimentary canoes, over rough ocean waters in basic boats, and in helicopters. Regular travel to the US may be required based on the needs of the office at the direction of the DEA Country Attaché.
Minimum Qualifications
U.S. Citizen
A SECRET security clearance is required for this position.
High school degree.
FSI Level 3/3 English, FSI Level 3/3 Spanish.
Five (5) years administrative experience in a professional setting.
Previous government, law enforcement or project management experience preferred.
Effectively communicate in English and Spanish.
Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point.
Ability to learn new software.
Preferred Qualifications
Demonstrated at least three years work experience with all Microsoft Office software.
Demonstrated five years of work experience in a large administrative or office support environment, with at least 10 personnel served by the position.
Must have a valid Panamanian Driver’s license
Demonstrated work experience in a large office administrative support role including coordination of procurements, events, schedules, training, travel, and other activities.
Demonstrated experience working with an embassy in international operations or foreign assistance affairs.
About ATSG
ATSG Corporation is a Veterans Affairs (VA) CVE-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) based in Fairfax, VA with branch offices throughout Central America. Since 2004, ATSG has successfully deployed its experience and expertise to support the most challenging and complex projects for various Federal agencies. Our robust portfolio includes cutting-edge technical solutions and professional support in Program Management, Consulting, Operations and Planning Support, Training and Advisory Services, and IT and Knowledge Management. We take pride in our proven dedication to providing expert assistance to our government partners. ATSG provides a variety of services within the Intelligence Community and is experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. Our products may be diverse, but the results are one and the same—on schedule, on budget, and completed with superior quality. As an organization, we are consistently expanding our global footprint in the contracting community. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.
ATSG Corporation is an equal employment opportunity/affirmative action employer, our applicants and employees are protected from discrimination. Visit https://www.eeoc.gov/for more information. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.
We respectfully request not to be contacted by recruiters and/or staffing agencies.
Application Requirements
All applications must be submitted in.pdf,.doc, or.docxformat.
Applications and resumes for this position are only accepted via electronic submission through ATSG Corporation’s Consolidated Applicant Tracking System (CATS).
Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted.
The decision to interview an applicant is based solely on the information received for this position from their electronic application and/or resume.
Ivonne Gonzalez
HR Specialist
Team ATSG CARSI Panama
PHC Terrazas de Albrook, Oficina D-1 Av. Omar Torrijos Herrera, Panamá
Phone: +507 383-0580 Mobile: +507 6371-1541
igonzalez @atsgcorp.com (bstavovy@atsgcorp.com)
www.atsgcorp.com
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