Job Information
Aston Carter Office Manager in Paramus, New Jersey
Position Title: Office Manager
Industry: Architecture Design
Location: Paramus, NJ
Pay: $24-28/hr.
Must Haves:
2+ years of QuickBooks experience
Intermediate Excel skills
Billing/Invoice experience
Job Description:
Post on LinkedIn to get in front of commercial clients
Communicate with the Project Managers (4 total) and use QuickBooks Time to run timesheets for projects (bill every 2 weeks)
Attach total hours to invoices and file
Review hours before sending them out
Apply payments and follow up with clients when invoices aren't paid
Send weekly reports of what invoices are open
Keep records through the software Monday
Keep records of paper copies on excel - including UPS, FedEx
Use templates to renew insurances (templates will be provided)
Get information for the RFP/RFQ and input the information, adjust the name of the client, adjust payments and fill out legal forms
Keep track of RFQ/RFP's on email
Benefits:
Family friendly environment
Flexible compensation
Medical, Dental, Vision, 401k
If interested, please send over your most up to date resume to carendas @astoncarter.com along with your availability for a 10- minute phone call.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.