Shire Jobs

Essential Functions:

Provide administrative and project support to the Arizona R&M General Manager, Project Managers, Field Superintendents and Field Employees as needed with confidentiality and professionalism.

Responsibilities:

• Office Administration

• Manage all calls and correspondence for the Arizona office.

• Check and sort mail daily.

• Receive and ship deliveries for the Arizona office.

• Assist in making misc. deliveries for office and/or projects.

• Conduct new hire orientation, drug testing and complete applications.

• Assist field employees with matters related to Human Resources.

• Manage and organize general office files and databases.

• Coordinate and manage general office maintenance, supplies, and IT needs.

• Attend and participate in AZ Staff Meetings.

• Maintain calendars and documents, coordinate meetings, travel reservations.

• Track and manage inventory of safety supplies.

• Help with planning company events and parties.

• Process reimbursement requests

• Project Coordination

• Manage AZ Region’s project database (Cosential).

• Manage active project log and assigned staff (Excel or Bridget Bench)

• Assist with estimating by soliciting and tracking vendor bids.

• Assist project teams with new job setup, e.g., bond and job # requests, tax exemption certs, business licenses, Procore setup, etc.

• Coordinate customer background checks for staff.

• Assist in preparing project proposals / qualifications packages.

• Manage vendor database and request new accounts as needed

• Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)

• Process weekly labor hours (Exactime) and equipment use reports (Excel).

• Distribute weekly labor hour reports to project management staff

• Other miscellaneous support requested by GM and project staff

Skills & Qualifications:

• High School diploma required

• 2 years related work experience (experience in construction is preferred)

• Ability to work under pressure and with a sense of urgency

• Effective communications and interpersonal skills

• Proficient in MS Office (Word, Excel, Power Point)

• Able to prioritize and complete multiple tasks

• Detail oriented and customer service focused

  Working Conditions:

100% of the time is spent in the office environment, utilizing computers (frequent use of MS Office tools (Word, Excel, PowerPoint, Access) telephones, and general office equipment.

Filanc is proud to be a drug free workplace. Filanc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status or any other characteristic protected by applicable federal, state or local law.

This job description intends to list the primary or “essential functions” of the job. It is not intended to be all inclusive. Other duties may be assigned by management.