Job Information
Philadelphia Housing Authority Administrative Assistant 2 in Philadelphia, Pennsylvania
Marketing Statement
Under general supervision of the SEVP of Public Safety & Audit and Compliance, performs a variety of administrative functions supporting senior management-level, or executive-level, personnel; researches problems and makes recommendation to supervisor accordingly; prepares correspondence; maintains departmental records and filing systems; completes or coordinates special projects; assigned work is generally more complex than that of Administrative Assistant I, but less complex than that of an Executive Assistant; performs related duties as assigned.
Annual salary $53,000.00
Qualifications
Education, Training and Experience Guidelines:
High School Diploma, or GED, AND four (4) years administrative support experience; OR an equivalent combination of education, training or experience. Bachelor's degree preferred.
Required Knowledge of:
Standard Operating Procedures, principles and practices of office administrations, general office practices, equipment, and computer software, records management principles; departmental records, reports, and documentation, business English, spelling, punctuation, and mathematics, telephone etiquette and customer service protocol.
Required Skill in:
Coordinating and performing a variety of professional administrative functions, obtaining facts, organizing material, and making informed recommendations accordingly, providing skilled secretarial support to senior management-level personnel, preparing correspondence, agendas, and various types of documents, maintaining departmental records and filing systems, answering incoming calls and responding to public inquiries, working under pressure of deadlines, and establishing and maintaining effective working relationships with co-workers, clients, and the general public, operating a personal computer utilizing standard and specialized software, effective verbal and written communication.
Responsibilities
Maintains calendars, sets appointments; maintains reports, schedules and takes minutes of meetings; completes requisitions, and processes invoices for payment after approval; maintains reports, prepares letters, memos, and correspondence for the department; assists in the preparation of written presentations and prepares speeches for supervisor; maintains departmental file system; receives and distributes incoming mail; disseminates information and routes incoming calls to appropriate point of contact; follows up to insure timely completion of delegated assignments; works on special projects as assigned; may perform back-up duties for other positions within the work group to ensure continuity of operations; maintains and enforces all aspects of security and confidentiality of records and information; represents supervisor at meetings; AND performs other duties as assigned or required.
How To Apply
All applications will be accepted through the Philadelphia Housing Authority's Jobs Board at www.pha.phila.gov/jobs
Closing Statement
About the Philadelphia Housing Authority (PHA)
Established in 1937, and with an employment workforce of over 1,100, the Philadelphia Housing Authority is a municipal agency providing public housing services to over 76,000 residents in the city of Philadelphia, Pennsylvania.
Financial support for Authority operations and capital needs comes primarily from rent payments and subsidies provided by the U.S. Department of Housing and Urban Development (HUD). PHA is one of a very select group of housing authorities across the nation that has attained Moving to Work (MTW) status. This designation allows housing agencies the opportunity and flexibility, on a local level, to develop and implement innovative housing and self-sufficiency strategies to benefit public housing residents and Housing Choice Voucher Program (HCVP) participants.
PHA is an equal opportunity employer and makes all employment decisions on the basis of individua qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.