Job Information
Elliott-Lewis Assistant Project Manager - Facilities Maintenance in Philadelphia, Pennsylvania
Assistant Project Manager - Facilities Maintenance
Philadelphia,Pennsylvania,United States| Facilities Management| Full-time
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ASSISTANT PROJECT MANAGER
Elliott-Lewis is seeking an Assistant Project Manager to aide in operations of our large client site located in Center City Philadelphia. The Assistant Project Manager works with a variety of team members every day including Elliott-Lewis onsite staff, subcontractors, the Project Manager, corporate Elliott-Lewis, and the client. In this role, the Assistant Project Manager helps communicate updates, organize timelines of projects, and ensure details of operations are handled with care. This role has many similarities to Property Management, and we welcome candidates with backgrounds as a Facilities Manager, Property Manager, Property Operations, or Site Manager.
About Company:
Since 1905, Elliott-Lewis and its family of companies have a reputation of being a premier provider of Mechanical Services, Facilities Management, and Crane Rentals. Our Facilities Management department oversees building management for many well-known and reputable clients in Center City, Philadelphia. Our industry of Facilities Management could best be described as providing support to the functionality, safety, and sustainability of buildings, grounds, infrastructure, and real estate of our client’s locations.
Responsibilities
· Communicate and work with teams:
o Liaison between the Project Manager and Lead Maintenance Mechanic.
o Responsible for creating weekly timesheets and submitting payroll to Project Manager for approval.
o Assists the Project Manager in establishingemergency response plans, safety and operational procedures and policies and maintains and updates all documentation in Standard Operating Procedure (SOP) binder.
· Coordinating with Contractors and Subcontractors:
o Escort and manage contractors and subcontractors when on site and provide progress reports and status at the end of each day.
o Oversees on-site subcontractors and their work, and report roadblocks or issues to the Project Manager.
o Performs quality control inspections on subcontractors and maintenance staff projects. Often collaborate with staff, Project Manager, and client to ensure success of projects.
· Tasks related to Computerized Maintenance Management System (called CMMS for short):
o Develops, implements, and utilizes CMMS to optimize departmental efficiency and effectiveness and serves as a first responder to emergency situations initiating immediate emergency operational procedures.
o Review CMMS to ensure that all work is being completed and information is captured. Report any work order issues to the Project Manager.
o Responsible for creating, dispatching, and reviewing daily building services request and work generated by management, and responsible for closing out all work orders and ensuring that all work orders and preventive maintenance are documented on the CMMS.
· Additional Responsibilities:
o Support Elliott-Lewis’s construction projects and provide assistance in developing and managing budgets.
o Identifies and recommends Capital Projects based on asset life cycles.
o Coordinates both brand new and existing training programs for Elliott-Lewis staff on their team.
o Develops and utilizes ongoing Quality Control Programs to support a continuous improvement process.
o Responsible for maintaining certifications and vital records.
o Other duties as assigned by Project Manager and Elliott-Lewis Management.
o Available to respond and assist maintenance staff and management for building emergencies.
Required Skills
Detail oriented with strong communication skills (written and verbal)
Minimum 5 years’ experience in either Facilities Maintenance, Property Management, Property Operations, or Site Management
Proficient skills in Microsoft Word, Microsoft Outlook, and Microsoft Excel
Enjoys learning new technology and computer programs
Preferred Skills
Previous experience with hands-on work as HVAC mechanic, electrician, carpentry, and/or plumbing greatly valued but not required to apply
Certifications or coursework in Project management preferred
Physical Requirements
Consistently Required: Walking, standing, bending, or twisting
Frequently Required: Bending or twisting, kneeling, crouching, stooping, and crawling. Working with various chemicals
Occasionally Required: Working with arms raised over head. Max carries 75lbs. Push/pull 40-75lbs. Exposure to hot and cold temperatures. Working from or on ladders. Working at heights. Exposure to high sound levels. Operate motorized equipment.
Compensation:
Elliott-Lewis offers a robust compensation package including:
Competitive pay,
Retirement Plan,
Vacation Packages,
Sick Pay,
Medical / Health Insurance Plans,
Dental coverage,
Additional voluntary benefits including several life insurance options, accident insurance, several disability insurance options, and more.
We recognize that great talent can come from a variety of backgrounds. We are an equal opportunity employer committed to affirmative action and diversity. Background, MVR checks, and drug tests are performed for all positions.
Equal Opportunity Employer including Disability/Vets