Shire Jobs

Position Overview

Position Title Board of Trustees Liaison and General Counsel Coordinator Department 110000 - Office of the President Position Type Regular Position Classification Full-Time, 12 months Grant/Gift Funded (all or a portion)? No If Temporary or Grant Funded, Start Date and End Date  

Position Description/Posting Details

+-----------------------------------+-----------------------------------+ | Posting Number | S1134P | +-----------------------------------+-----------------------------------+ | Position Summary | The Board of Trustees Liaison and | | | General Counsel Coordinator | | | serves as the primary liaison | | | between the University and the | | | Board of Trustees and coordinates | | | day to day activities within the | | | Office of the General Counsel. | +-----------------------------------+-----------------------------------+ | Essential Duties | Board of Trustees duties | | | include, but are not limited | | | to: | | | | | |   | | | | | | - * Determine due dates for | | | Board materials, prepare | | | agendas and email reminders, | | | coordinate collection of | | | accompanying documents from | | | the Executive Cabinet and | | | Board Committees, and insert | | | them into Board of Trustee | | | web portal. | | | - * Communicate with the Board | | | Secretary to prepare | | | resolutions that require | | | action by the Board of | | | Trustees. | | | - * Prepare draft minutes for | | | Working Groups and | | | Committees, Executive | | | Committee, and Full Board of | | | Trustees meetings for review | | | and finalization by Board | | | Secretary. | | | - * Facilitate the | | | implementation of surveys and | | | collection of forms, and | | | other agreements from Board | | | of Trustee members. | | | - * Coordinate the onboarding | | | of new trustees. | | | - * Responsible for management | | | and use of the Board portal. | | | - * Administer the Board of | | | Trustees budget and prepare | | | all necessary paperwork for | | | expenses and reimbursements. | | | This includes, but is not | | | limited to preparing and/or | | | validating expense reports, | | | and preparing credit card | | | reconciliations on a | | | timely-basis. | | | - * Complete other Board of | | | Trustee related | | | administrative duties such | | | as: | | | - * Develop menus, reserve | | | rooms, manage RSVPs, and | | | upload materials to the | | | electronic board | | | - * Transport binders, name | | | plates, and develop board | | | materials | | | - * Monitor attendance / | | | meeting minutes | | | - * Provide new and potential | | | members with resource | | | materials, board dates, | | | instructions regarding | | | electronic board portal | | | - * Oversee preparation of | | | biographies and insertion of | | | photographs | | | - * Oversee updating of | | | committee and private board | | | lists | | | - * Respond to Board members | | | phone calls, emails, etc. | | | - * Provide materials to Board | | | members as requested and | | | needed. | | | | | | General Counsel duties include, | | | but are not limited to: | | | | | | - * Manage the Office of | | | General Counsel's main phone | | | number and email and | | | appropriately triage | | | information. Facilitate | | | communication between the | |