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Reference #: 9303802 PRIMARY FUNCTION:

The position of Research Administration Center of Excellence (RACE) Administrative Assistant will be responsible for working with assigned departments as well as their RACE Associate Director to perform clerical activities. The position will perform support functions for RACE Grants Administrators, RACE Associate Directors, and the RACE Director to ensure the delivery of excellent customer service. The Admininistrative Assistant will be provided an individualized opportunity to develop a career path while receiving exposure to and training in various aspects of research administration, specifically: gathering Pcard documentation, approving Ascent orders up to $5k (not including subawards, PSArsquo;s and equipment, reviewing travel reimbursement reports, position controls, lab expense charges (e.g., Fisher and Life tech), invoice tracking (e.g., PSA and subawards), running queries and financial reports, filing, and other duties as assigned by the Associate Director of assigned team.

The Administrative Assistant is an entry-level position to a research administration area that requires limited background but incites ongoing interest in the field of research administration. This is a full-time position that will strive to meet the research needs of the center while reporting to the Associate Director, Post-Award of the assigned team. The Administrative Assistant models and fosters behavior that establishes a culture that values the staff/faculty partnership and is consistent with the values, goals, and objectives of the enterprise/department to create an atmosphere of trust, cooperation, accountability, empowerment, and dedication to the research mission of the enterprise.

ESSENTIAL FUNCTIONS:

% Effort

Responsibility

100%

Operational tasks, including : Provide administrative support to the entire RACE team, including scheduling meetings, filing, and maintaining the organization of documents. Assist RACE staff with gathering required documentation to support the approval of certain expenses. Tracking position controls and invoices for subawards and Purchased Services Agreements (PSAs). Creating and editing documents, spreadsheets, and presentations.

OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions: Ability to work independently in a team environment, be flexible and accountable, prioritize tasks, while having a way with people. Ability to establish and maintain effective working relationships with Research Administrators, Associate Directors, the RACE Director, and a variety of other constituents within and outside the Offices of Research Support Services. Ability to multi-task and steward simultaneous projects with vying priorities and within established timeframes. Demonstrate excellent oral and written communication skills with experience in communicating with a broad range of audiences through various mediums.

Embrace change and ambiguity. Other duties as assigned. EDUCATIONAL/TRAINING REQUIREMENTS:Associatersquo;s degree in General Studies, Business, Finance or Healthcare Administration, ore related field required. Bachelorrsquo;s degree preferred.EXPERIENCE REQUIREMENTS: Previous experience in an academic healthcare area preferred. About Jefferson Nationally ranked,Jefferson, which is principally located in the greaterPhiladelphiaregion and southernNew Jersey, is reimagining health care and higher education to create unparalleled value.Jeffersonis more than 42,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow#39;s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of SidneyKimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, da es back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top healthcare systems in the country and the largest provider in thePhiladelphiaarea, serves patients through millions of encounters each year at 17 hospitals and more than 160 outpatient and urgent care locations throughout the region. Jefferson Health Plansis a not-for-profit managed health care organization providing a broad range of health coverage options inPennsylvaniaandNew Jerseyfor more than 35 years.

As an employer, the Jefferson Enterprise maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.