Job Information
Republic Services Administrative Assistant in Phoenix, Arizona
Republic Services is a leader in Environmental Services, partnering with customers to create a more sustainable world.
We are Sustainability in Action — our promise to be environmentally responsible and to help our customers be environmentally responsible too.
Why choose Republic?
Joining Republic isn’t just about taking on a new job, it’s about making a commitment to create a more sustainable world together. Our people provide an essential service, serving and impacting customers, neighborhoods, and communities everywhere.
As a company, we are proud of our values and encourage those who share in our aspirations to join our team:
We protect our colleagues and communities through safe practices everywhere, every day.
We are committed to serving our customers and communities by going above and beyond to exceed expectations.
We take action to improve neighborhoods and communities by being environmentally responsible and creating a more sustainable world.
We are driven to deliver results in the right way.
We encourage a human centered culture that honors the unique potential and dignity of every person.
POSITION SUMMARY:The Administrative Assistant delivers thoughtful, dependable and resourceful administrative support to assigned department leaders and their teams. The Administrative Assistant provides information to callers, maintains files, organizes and keeps schedules and appointments, generates standard reports, produces correspondence and performs various other activities with a high level of attention to detail and prioritization skills.
PRINCIPAL RESPONSIBILITIES:
Provides a professional level of administrative support to department leaders and other department personnel as required
Greets visitors, ascertains nature of business and escorts as needed
Answers telephones, provides information to callers or routes calls to appropriate person or department, and places outgoing calls as required
Arranges travel and prepares associated itineraries for department leaders and others as needed
Completes and processes Travel & Expense Reports and department invoices
Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies
Requests systems access for assigned department (i.e., new hires and transfers)
Coordinates and arranges for equipment and supplies for new/transfer employees
Reads and routes incoming mail. Prepares and coordinates mail, faxes and express packages
Responds to requests regarding information, materials or business needs
Maintains department calendars for meetings, vacation, travel, etc.
Composes and prepares routine correspondence and presentations using computer software applications.
Files correspondence and other records
Prepares agenda(s) and schedules meetings, Web-Ex and other functional calls for assigned department
Records, compiles and assists with tracking and updating status action items discussed during meetings
Compiles and maintains standard reports and other statistical reports or data compilations
Acts as a point of contact for all department specific processes, requests, questions and logistics
Performs other job-related duties as assigned or apparent.
QUALIFICATIONS:
- Experience with executive level support for a senior level leaders.
MINIMUM REQUIREMENTS:
High school diploma or G.E.D.
Minimum of 3 years experience in an office environment.
Rewarding Compensation and Benefits
Eligible employees can elect to participate in:
• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Health care and dependent care spending accounts.
• Short- and long-term disability.
• Life insurance and accidental death & dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Employee discount programs.
• Retirement plan with a generous company match.
• Employee Stock Purchase Plan (ESPP).
The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.
EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.