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University of Pittsburgh Physicians Department of Urology is hiring a full-time Administrative Coordinator to join their team at the Kaufmann Building in Oakland! This is a Monday through Friday daylight position with no evenings, weekends, and select holidays off. This position will be responsible for providing administrative support to the Community Urologists in the form of submitting reimbursements, entering payment orders, and other duties as assigned.

The Administrative Coordinator will have weekly and monthly reporting responsibilities and have oversight of the new hire and credentialing process for all new faculty members.

Purpose:

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

• Plans conferences for department and department head

• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)

• Performs all responsibilities of an Administrative Assistant Sr

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)

• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• Assists in recruiting, hiring, training, and evaluating the performance of employees

• Analyzes complex information requests and determines complex trends

• Develops reports for executive or department

• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

• High school diploma or equivalent or associates degree.

• 5 years experience in an increasingly responsible administrative support role- Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

• Ability to use applicable MS Suite products- Advanced knowledge of business processes and procedures

• Working knowledge of accounting and financial principles and functions

• Ability to analyze data- Ability to use discretion and independent judgment Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran