Shire Jobs

We are looking for a highly organized and detail-oriented Administrative Assistant to perform a variety of Administrative and Accounting functions for a Berkshire based Property Management Company. This key role involves managing daily office operations, including accounts payable/receivable, filing, and providing outstanding customer service to residents and vendors. This is an excellent opportunity for a motivated individual who thrives in a dynamic, team-oriented environment and is eager to advance in the property management field. This role will support the Condominium Division. Starting pay rate of \$50K, with higher rate possible for those with industry experience. Key Responsibilities: - Accounting Support: Process invoices, payments, and receipts accurately and on time. Assist in account reconciliations and prepare financial reports as needed. - File Management: Maintain and organize both electronic and physical files, ensuring compliance with company policies and legal requirements. - Resident and Vendor Communication: Serve as a liaison between residents, management, and vendors. Coordinate the flow of information and resolve any concerns efficiently. - Documentation & Correspondence: Help prepare and distribute notices, meeting minutes, and various documents. Draft reports, presentations, and correspondence. - Contractor Coordination: Follow up on bids and proposals, ensuring timely submission and review. - Maintenance Scheduling: Coordinate routine property maintenance, ensuring tasks are completed promptly and meet quality standards. - Administrative Support: Provide general administrative support to the management team, contributing to the smooth operation of the office. Qualifications: - Education: Associate\'s degree in Accounting, Business Administration, or related field. Knowledge of accounting principles is a plus. - Experience: At least 2 years of bookkeeping or administrative experience, ideally in a business services or property management setting. - Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software. - Attributes: Strong communication and interpersonal skills. High attention to detail, accuracy, and the ability to prioritize tasks effectively. - Customer Service: A positive, energetic approach to working with residents and vendors. Must be a self-starter who takes initiative. - Time Management: Excellent organizational skills with the ability to manage multiple tasks simultaneously. Why Join Us? - Competitive salary and benefits package. - Opportunity for growth and advancement within the company. - A dynamic, supportive work environment where your contributions are valued. If you\'re looking to take the next step in your career with a company that values professional development and teamwork, we encourage you to apply today!