Job Information
United Methodist Communities Administrative Assistant - Housing in Plainfield, New Jersey
17.01-19.14 per hour | Plainfield, NJ, USA | Hourly | Full Time Day
Administrative Assistant - Housing
Full Time Days | 8:30am-5pm
* Pay rate up to $19.14/hour! Based on experience *
United Methodist Communities i s seeking an Administrative Assistant.
United Methodist Communities has been certified A Great Place to Work for the 7th year in a row, 87% of our team members say they feel they make a difference in the work that they do at UMC!
The Administrative Assistant performs administrative duties and office tasks as assigned. Provides support to the Housing Administrator as well as other departments. S/he is the first point of contact for residents, vendors and visitors, whether by phone or in-person.
Requirements for an Administrative Assistant:
HS Diploma or equivalent.
Associate's degree or some college coursework preferred.
Two years of office experience, including AR/AP or bookkeeping work; proficiency with Microsoft Office applications.
3-5 years' experience in an office environment including advanced MS Office skills and PM software; some supervisory experience preferred.
A desire to continue education in the Affordable Housing area a plus.
Responsibilities for an Administrative Assistant:
Operates the business office function; manages the pre-admission process, wait list and assures that all pertinent documents are prepared for re/certification. Assists with marketing and move-in/out process.
Addresses resident issues, maintains resident files to be in compliance and manages the maintenance work orders process.
Collects and tracks rent and accounts payable and receivable. Interfaces with vendors and contacts vendors for repairs, inspections and preventative maintenance as necessary. Prepare reports, memos, newsletters, correspondence and flyers as needed.
Uses preventative maintenance software for tracking work orders and related Preventative Maintenance and maintenance activities. Assists in apartment-inspections and follows up on re-inspection for apartments that are not in compliance.
About UMC:
Our Mission is: Compassionately serving in community so that all are free to choose abundant life
Certified A Great Place to Work for the last 7 years, we continue to grow and innovate to meet the needs of our residents while building upon our rich history of over 115-years of dedication to the communities we serve. Over 80% of our team members say they feel good about the ways UMC contributes to the community!
According to the 2024 Great Place to Work Survey, 87% of our team members:
Feel they make a difference, and their work has special meaning
Indicate they are able to take time off work when necessary
Feel their workplace is physically SAFE!
We offer 4 Full-Service Communities, 5 Affordable Housing Communities and HomeWorks throughout the State of NJ, offering a variety of options from Independent Living, Assisted Living, Memory Care, Long Term Care, Short Term Rehab, home care and more!
Our company culture at UMC is built on our values of Compassion, Respect, Stewardship and Service.
Benefits offered by UMC for our Associates/Team Members:
Employer-subsidized Medical and Dental Coverage (eligible at 30-hours per week)
403(b) Retirement Savings Program with Employer Match
Employee Assistance Program
Tuition Assistance, Professional Development and E-Learning
Employee Discount Program
Homeowner/Renter/Automobile Insurance (NJ Manufacturers)
Generous Paid Time Off Program
Group Life Insurance (No Cost to YOU!)
9 Paid Holidays/Premium Pay when working holidays
Free uniform items & additional uniform allowances
Additional great benefits like Vision coverage, Health Savings Account, Voluntary Life Insurance & so much more!
UMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by laws and regulations.