Job Information
City of Portland Land Stewardship Administrative Manager (Coordinator IV) in Portland, Oregon
Land Stewardship Administrative Manager (Coordinator IV)
Print (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/4648326)
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Land Stewardship Administrative Manager (Coordinator IV)
Salary
$107,265.60 - $151,881.60 Annually
Location
1120 SW 5th Ave, OR
Job Type
Regular
Job Number
2024-00948
Bureau
Portland Parks & Recreation
Opening Date
09/16/2024
Closing Date
9/30/2024 11:59 PM Pacific
Description
Benefits
Questions
The Position
Job Appointment: Full-Time
Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation
Work Location: Hybrid-The Portland Building, 1120 SW 5th Avenue, Portland, OR. Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location) .
Benefit: Please check our benefits tab for an overview of benefits for this position
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary:
Join our team at the City of Portland, Parks & Recreation as we search for a Land Stewardship Administrative Manager.
The Land Stewardship Division of Portland Parks & Recreation (PP&R) manages the maintenance and care of parks, natural areas, community gardens, and trails. We provide programs and facilities that help Portland residents enjoy green spaces and stay physically, mentally, and socially active. Our team handles construction, maintenance, stewardship, and nature-based programs, while building inclusive community relationships to ensure everyone feels safe and welcome.
Portland Parks & Recreation is committed to creating an anti-racist workplace, and we are seeking candidates ready to engage in this important and transformative work. We encourage applications from people of all racial, ethnic, gender, sexual orientation, and socio-economic backgrounds.
What you'll get to do:
Staff supervision
Lead a team of three to four Coordinator IIs, one Analyst II, and one Office Support Specialist III.
Recruit, hire, train, coach, and mentor employees reflective of the diverse communities in Portland.
Develop and actively manage work plans in collaboration with staff, set clear expectations, and follow up to ensure they have the resources they need to meet deadlines.
Utilize knowledge of City policies, labor contracts, and processes to guide and advise team.
Project Management
Collaborate with division leadership to identify, prioritize, and complete strategic projects to support division, bureau, and community goals.
Develop project and change management plans, assign work to team members and colleagues, track progress, and bring projects to completion.
Utilize knowledge of City policies, processes, practices, and culture to find the best way to accomplish tasks and achieve goals.
Embed racial equity best practices into work, prioritize equity, and call out inequitable outcomes and processes.
Examples of projects this position will manage include facilitating the adoption of new City/bureau software; operationalizing racial equity best practices in division hiring and onboarding; creation and implementation of maintenance standards or other management documents related to land care; developing standard operating procedures for the division to support bureau policies.
Internal Communication and Coordination
Serve as central point of contact for inquiries and requests for division from elected officials, City Administrators, Director, and other high-level staff.
Determine when to engage leadership and when to make decisions as appropriate.
Coordinate division responses or delegate to appropriate staff.
Represent division at various bureau and City meetings.
About the Bureau:
Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, abilities, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.
Virtual Zoom Meet & Greet Opportunity
Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.
September 23, 2024
12:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/84225494117
Meeting ID: 842 2549 4117
Have a question?
Contact Information:
TroyLynn Craft
Senior Recruiter
troylynn.craft@portlandoregon.gov (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0)
To Qualify
The following minimum qualifications are required for this position:
Experience managing and supporting a diverse team, creating work plans, giving performance reviews, and ensuring a fair and healthy work environment.
Experience using equitable practices in running diverse and complex programs.
Ability to make decisions, solve problems, and take initiative while following established guidelines.
Experience identifying and analyzing complex issues, exploring solutions, and recommending policies or actions that align with accepted rules and procedures.
Experience building and maintaining good working relationships with managers, staff, other agencies, and the public.
The Recruitment Process
STEP 1: Apply online between September 16 - September 30, 2024
Required Application Materials: Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
- If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your résumé should support the details described in your responses to the supplemental questions.
Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
Do not attach any additional documents.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
You may use AI tools to assist with your job application, but please be sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.
All applications must be submitted via the City's online application process.
E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of September 30, 2024
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of October 7, 2024
- Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. (Update if a Ranked list or other type of list is used)
Step 4: Selection (Interview): Late October
- Hiring bureau will review and select candidates for an interview
Step 5: Offer of Employment:
Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment. (Include if requires an in-depth background investigation.)
Step 6: Start Date:
A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:
City of Portland Core Values
Recruitment Process - Work Status
Equal Employment Opportunity
Veteran Preference
ADA, Pregnancy, and Religious Accommodations
How to Apply Classes for City of Portland | Portland.gov (https://www.portland.gov/bhr/career-center/how-apply-city-jobs/how-apply-classes)
How to Apply with the City of Portland | Portland.gov
An Equal Opportunity / Affirmative Action Employer
A Career with the City of Portland offers many Employee Benefits
We offer a comprehensive benefits package, including but not limited to
Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave
AND SO MANY MORE!
Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .
01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.
The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.
Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay questions with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.
Note: If you are requesting veterans' preference, please be sure upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.
Have you read and understood all the information listed above?
Yes
No - If you have any questions, please contact the recruiter on the announcement.
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.
04
Do you have Experience managing and supporting a diverse team, creating work plans, giving performance reviews, and ensuring a fair and healthy work environment?
Yes
No
05
Provide a detailed example(s) of your Experience managing and supporting a diverse team, creating work plans, giving performance reviews, and ensuring a fair and healthy work environment.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
06
Do you have Experience using equitable practices in running diverse and complex programs?
Yes
No
07
Provide a detailed example(s) of your Experience using equitable practices in running diverse and complex programs.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
08
Do you have the Ability to make decisions, solve problems, and take initiative while following established guidelines?
Yes
No
09
Provide a detailed example(s) of your Ability to make decisions, solve problems, and take initiative while following established guidelines.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
10
Do you have Experience identifying and analyzing complex issues, exploring solutions, and recommending policies or actions that align with accepted rules and procedures?
Yes
No
11
Provide a detailed example(s) of your Experience identifying and analyzing complex issues, exploring solutions, and recommending policies or actions that align with accepted rules and procedures.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
12
Do you have the Experience building and maintaining good working relationships with managers, staff, other agencies, and the public?
Yes
No
13
Provide a detailed example(s) of your Experience building and maintaining good working relationships with managers, staff, other agencies, and the public.
In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Role you served in (professional, internship, volunteer).
The impact and/or results of your of experience.
Skills, training, transferable skills or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
Required Question
Agency
City of Portland
Address
1120 SW 5th Ave, Room 987 Portland, Oregon, 97204
Website
http://www.portlandoregon.gov/jobs
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