Job Information
University of Maine System Administrative Specialist CL2- Marketing and Communications in Presque Isle, Maine
The University of Maine at Presque Isle is seeking to hire an Administrative Specialist (CL2) to work in and support the Marketing and Communications Office.
The Marketing and Communications Office handles all institutional marketing and communication efforts, facilitates the release of news to the media, oversees the University’s weekly news bulletin, On The Fly (https://www.umpi.edu/news/on-the-fly/) , maintains the University’s official social media pages, and coordinates media visits to campus. The office works to increase both the campus’s visibility and has an understanding of the work its faculty, staff, and students conduct in the community, the state, and beyond. Our goal is to share–in publications, on the web, through promotional efforts, and with local, state, and national media–this institution’s commitment to excellence in education and service to community.
This office also oversees the University’s visual identity as it is presented to the public through the materials we publish, the advertising we create, and the digital media we produce. This office is charged with presenting a consistent and professional image across all media and platforms.
The starting rate for this full-time, on-campus position is $18.22 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.
Key Responsibilities include (not limited to):
Serving visitors by greeting, welcoming, assisting and directing them appropriately
Answering visitors’ questions, calls, and emails
Ensuring all expenses, invoices, purchase orders, and contracts are processed timely and accurately
Assisting and supporting the day-to-day functions of the Marketing and Communications Office
Maintaining electronic records for all office business functions
Working with the finance department on journal vouchers
Creating, reviewing, updating, and disseminating internal and external communications via multiple modes and sources (contacting newspapers for ad reservations, internal newsletter, etc.)
Bulk envelope orders
Maintaining up-to-date signage on the University’s digital marquee
Managing a high-flow, professional office environment
Supervising student workers
Qualifications
Required:
High School diploma or equivalent (G.E.D.) AND two years of administrative support experience
Excellent writing and communication skills
Proficiency in time management and meeting deadlines
Experience with Microsoft and Google applications
Preferred:
Experience in higher education
Experience in marketing or communication office
Experience with enterprise financial systems
For all job requirements and required duties please review the complete job description (https://mycampus.maine.edu/documents/10217/12556251/UMS+Administrative+Specialist+05-02-2012.docx/0b8e38cc-2f8c-2097-4a90-0448191104ec) .
To apply click on "Apply Now" below or visit the UMPI Careers Page at http://umpi.careers.maine.edu/.
For your application to be considered complete, you must submit a cover letter and a resume.
Finalist candidates will be asked to provide names and contact information for references.
Complete applications must be submitted no later than September 30, 2024. Materials received after that date will be considered at the discretion of the University.
The University is not able to consider applicants who require Visa sponsorship support.
A background screening will be conducted for the successful candidate.
About the University
For more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 1,300 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment.
Further information about the University of Maine at Presque Isle can be found at https://www.umpi.edu/
The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region’s premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine. The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region.
Learn more about what Aroostook County has to offer here (https://visitaroostook.com/) .
Clery Act- The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report (https://www.umpi.edu/files/offices/security/annual-security-report.pdf) . If you have any questions, contact Safety and Security 111 Campus Center 181 Main St.Presque Isle, ME 04769 Phone: (207) 768-9580
Equal Opportunity Statement- In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).
About the University of Maine System
The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine.
Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .