Job Information
State of Colorado Administrative Assistant for the PACK Center in Pueblo, Colorado
Administrative Assistant for the PACK Center
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Administrative Assistant for the PACK Center
Salary
$39,060.00 - $43,068.00 Annually
Location
Pueblo, CO
Job Type
Full Time
Job Number
GGJ-0732-09/24
Department
Colorado State University Pueblo
Opening Date
09/21/2024
Closing Date
10/4/2024 8:00 AM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
2200 Bonforte Boulevard Pueblo, CO 81001
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
HR margaret.miller@csupueblo.edu
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
The Professional Academic and Career Knowledge (PACK) center provides accurate, responsive, and respectful service to students with the goal of fostering retention to the University and student success. This unit's main function is to ensure that students receive a positive experience during their academic career regarding advising, coursework, and extracurricular activities.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world.
Description of Job
This position will provide direct full-time professional receptionist services to students, staff, and the public as well as provide the unit with clerical and office support to assist with the maintenance of a highly efficient and effective office regarding student advising, outreach and retention activities, and to help promote student academic success.
Administrative Assistant class series description available online (https://drive.google.com/a/state.co.us/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view)
Primary Duties:
Serve as Receptionist/Public Liaison
Serve as the initial point person and receptionist for the PACK Center.
Serve as receptionist to greet students and visitors, answer phones and provide information (verbally and in print as applicable) pertaining to the services provided by this unit and the University to students, staff, faculty, and the public by phone, email, or in person in a timely, personable, and professional manner.
Manage office traffic flow. Give guidance to resolve potential problems and explain procedures to staff, students, and the public.
Operate the phone message system and route calls and messages to appropriate people.
Schedule staff appointments through MS Outlook365 and Starfish.
Schedule events through MS Outlook and by collaboration with appropriate departments.
Implement front office processes and procedures to ensure time-efficient and effective operations.
Oversee front office area and maintain a professional appearance.
Supervise Student Employees
Hire, train and supervise the student employee staff of the PACK Center.
Assist the unit by the supervision of student employee receptionists through the assignment, training, and monitoring of daily tasks to help them to provide the highest level of customer service possible to students, staff, faculty, and the public.
Manage the unit's student employee receptionist team to include all stages of student employment while adhering to all Student Employment rules and processes (attend supervisor training, hire, train, supervise, assign tasks, manage reception coverage schedule, and reconcile hours to ensure students do not exceed set work study awards, and approve time sheets).
Arrange Travel
Serve as point of contact for PACK Center staff in completing travel authorizations, travel arrangements, and travel reimbursement.
Provide support to PACK Center team when travel is needed for professional development or training.
Guide the PACK Center staff in completing necessary items such as travel profile, registering for conferences, arranging airfare, booking hotels, and other related travel expenses.
Provide clear guidance to staff regarding responsibilities when traveling and support them in the reimbursement process upon return.
Provide Clerical Support
Provide clerical support to the unit as assigned or approved by supervisor by completing the following items in a timely and accurate manner:
Prepare various documents, record and produce meeting minutes, and participate in data collection and data entry projects.
Gather and disseminate information to students, staff, and other departments, using computer programs such as Banner, Starfish, Slate, Microsoft Outlook, AIS.
Participate in student outreach and staff event planning, event scheduling and clean up, make venue reservations, order food and other items as instructed.
Participate in training opportunities to strengthen or obtain work-related skills.
Serve as Backup P-Card Holder and Reallocator
Serve as backup P-card holder and reallocator for PACK Center program assistant. This position will support the Program Assistant I through their backup participation in the State Procurement Card (P-card) Program. This position will adhere to all State, University, and unit purchasing and scheduling rules and regulations.
Salary Range:
$3,255 to $3,589 monthly ($39,060 - $43,068 annually)
Due to budget constraints, we can only consider applicants who have 7 or fewer years in the Administrative Assistant series. Applicants who are new to the Classified system, or to the Administrative Assistant series, are also welcome to apply.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
THIS JOB ANNOUNCEMENT IS OPEN TO
CURRENT STATE OF COLORADO RESIDENTS ONLY
Minimum Qualifications
Experience Only:
Two (2) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years
Preferred Qualifications
Experience with Kuali system
Experience with Banner
Experience applying State Fiscal Rules and Purchasing Guidelines
Experience following State Travel Guidelines
Excellent written communication skills
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb.
A standard appeal form is available at:spb.colorado.gov. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300 or complete form at https://spb.colorado.gov/filing-appeals. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
Applicants must attach the following documents, in order to be considered for this position:
a letter of intent (cover letter) detailing the extent to which you meet the minimum requirement and preferred qualifications for this position
a current resume or CV
current contact information for threeprofessionalreferences either within the online application or as an attachment; personal references will not count towards this requirement
Additionally, applicants must attach an official or unofficial transcriptonlyif using education to substitute for some or all of the experience requirement.
Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process.Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.
Early submission of application materials is encouraged. The position will remain open until 8am Friday, October 4th, 2024; all applications received by that time will be reviewed.
All interested candidates are encouraged to apply through the on-line application system;paper applications (https://careers.colorado.gov/sites/careers/files/documents/Colorado-Paper-Application-202011-enabled.pdf) (including all requested attachments) may be submitted to the address listed below and must be receivedin officeby8am Friday, October 4th, 2024, to be considered for this position.
CSU Pueblo Human Resources Department
2200 Bonforte Blvd, Admin #307
Pueblo, CO 81001
Attn: Margaret Miller
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 byU.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
Medical and prescription insurance
Dental insurance
Vision insurance
Flexible benefit plan
Basic term life insurance
Voluntary term life and AD&D lnsurance
Long-term disability insurance
Employee assistance program
Travel accident insurance
Voluntary critical illness and accident insurance
Annual and sick leave
Retirement plans
Employee and dependent tuition discounts
State employee discounts via BenefitHub
Other incentives include v arious on-campus event, recreation, and meal discounts.
About Pueblo, Colorado
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references, with prior notification given to the candidate.
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources & Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.
In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.
Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Are you a current State of Colorado resident?
Yes
No
02
As listed in the "Supplemental Information" section of the job announcement, have you uploaded the required cover letter detailing the extent to which you meet the minimum requirement and preferred qualifications for this position?
Yes
No
03
Have you uploaded the required resume/CV?
Yes
No
04
Have you included the required three professional references with current contact information?
Yes
No
05
Is it your intention to substitute related education on a year-for-year basis for some or all of the experience requirement?
Yes
No
06
Have you attached an unofficial transcript if using education to substitute for some or all of the experience requirement?
Yes
No
07
Do you acknowledge that failing to include the required attachments will result in your application not being considered?
Yes
No
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
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Website
https://careers.colorado.gov/
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