Job Information
Washington State University Fiscal Specialist 2 GEAR UP OVP in Pullman, Washington
Fiscal Specialist 2 GEAR UP OVP
Online applications must be received before 12:00am on:
January 14, 2025
If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
151F-YNCSNPS - Fiscal Specialist 2
Business Title:
Fiscal Specialist 2 | GEAR UP OVP
Employee Type:
Classified
Position Details:
Summary of Duties:
The Fiscal Specialist position provides a variety of complex financial and personnel support functions including analysis, development, processing, and reporting under general direction from the GEAR UP Program Director at WSU Tri-Cities. Will provide recommendations for fiscal record keeping improvements and serve as the point of contact for inquiries related to program budget allocations, expenditures, reconciliations, compliance with departmental, institutional, state and/or grant agency policies, rules, and regulations. This position responsibilities include initiation and successful implementation of tasks that are detail oriented, punctual, and reliable.
Responsibilities include:
• Review and monitor multiple grants; reconcile expenses (salaries/wages, goods and services, travel, personal service contracts, etc.), research, troubleshoot, resolve discrepancies, and make corrections/adjustments as needed.
• Serve as the point of contact for all questions related to budgetary workbooks; communicate and follow-through with site managers at multiple sites regarding budgetary concerns, provide training and fiscal related reports as needed.
• Generate and/or create financial budgetary reports for Director and Partner Board as needed and develop customized reports to forecast budget projections.
• Initiate and maintain annual sub-contracts and accounts.
• Serve as the main point of contact for questions or concerns related to procurement; create, review and track Purchase Requests (PR) for all OVP grants in accordance with WSU procedures. Perform procurement card transaction verifications and reconciliations.
• Coordinate logistics for travel and administrative related activity for the program.
• Provide support for personnel related activities to include; processing new hires/renewals, assist with time/leave reporting, and assign/monitor budgets for payroll related activity.
• Maintain and process expense transfer requests and Sponsor Project Activity Requests.
Required Qualifications:
• Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours OR 10 semester hours of college level accounting; OR equivalent education/experience.
Additional Qualifications:
• Experience in fiscal operations involving bookkeeping, accounts payable, purchasing or other fiscal record-keeping functions.
• Experience analyzing and interpreting financial data and preparing financial reports, statements, and/or fiscal projections.
• Highly proficient in Microsoft Excel with strong experience creating spreadsheets, formulas, and summarizing/interpreting data.
• Strong written and verbal communication skills and ability to provide information in a clear, concise manner.
• Demonstrated knowledge and skill proficiency of financial, administrative systems or similar systems.
Preferred Qualifications:
• Experience auditing, reconciling, and analyzing dat