Shire Jobs

Description WAGE - $27.00 - $28.00 (Based on Experience) As a Purchasing Receiving Clerk you are responsible for overseeing the daily operations of the Purchasing & Shipping Department while performing related tasks. ESSENTIAL JOB DUTIES Oversees Shipping/Receiving functions Places all orders on behalf of the Food & Beverage team with vendors Sources items and pricing for items as necessary for department heads hotelwide Assist the Food & Beverage Director to schedule and coordinate all monthly, quarterly and year end inventories Partakes in all inventories and reconciles any variances Responsible for helping to determine pars and maintaining right-sized inventory Responsible for making sure all requisitions are fulfilled, and all internal deliveries are made to outlets/departments on time, in full and accurately Work with department managers to assess and fulfill their product and service needs while developing good relationships with all internal customers and department heads Develop and maintain excellent vendor relationships Manages and verifies materials received are as ordered and routes incoming items to appropriate departments/locations. Manages preparation of items for shipment ensures item are shipped in a timely manner and properly tracked, for internal and external customers Receives and unloads incoming materials and compares information on packing slip with purchase order to verify accuracy of shipment; may process return shipments from customers. Sorts, counts, packages, labels, insures, unpacks, and/or logs inventory, which is shipped or received. Inspects shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel. Assures accuracy of internal requisitions. Traces lost shipments and/or customer claims of lost shipments, initiates proof of delivery documents. May maintain department database, prepare routine reports, and file shipping/receiving records. RECEIVING Receive all deliveries to the hotel, including all food and beverage deliveries and all items shipped through FedEx, UPS, etc. Deliver all non-food and beverage items by the appropriate department, and log time of delivery and person signing off each item. Keep a detailed log of all items received to include date, time, invoice amount, addressee, sender, action taken, etc. Keep daily receiving report and processes food and beverage invoices according to established hotel and accounting procedures. Secure all food and beverage invoices and deliver to accounting daily. Check for quality of all perishable items delivered, such as produce, meat and fish. Return any items that do not meet quality or freshness standards and notify the chef of the return. Keep a log of all returns and deliver the log to accounts payable daily in order to track all credits due. Receive all deliveries for Ladro, drop them off to Ladro and have Ladro Customer Service unpack. Receive all deliveries for alcohol. Process alcohol requisition requests from all F&B outlets. Prepare bi-weekly alcohol orders for F&B. Receive housekeeping/misc. deliveries as needed. REQUISITIONS Maintain the minimum requirements needed for basic operating inventory. Maintains a liquor perpetual inventory in liquor storerooms. COST CONTROL Keep the storeroom locked at all times when not present. Report any inventory discrepancies to the Executive Chef and to the F&B Managers immediately. Conduct monthly food and beverage inventories. Complete food cost worksheet for accounting and cost control. Code invoices to account for monthly P&L. Find competitive bids for all orders. CONDITION OF STOREROOM AND FOOD AND BEVERAGE STORAGE Keep the storeroom in a clean and organized condition at all times. Keep all coolers in a clean an